Document management system
Businesses and organisations rely on d.velop’s DMS.
DMS Functions
Modernise your administration –
with a document management system
A DMS (Document Management System) is a software solution for the automated and holistic management of documents and information – from scanning to audit-proof archiving. As a central repository, all relevant information is digitally available in the DMS at any time and can be easily accessed and edited. Discover the many useful features and benefits it offers.
Automated capture & digitisation of documents
The recognition feature ensures that documents are digitised, classified, and captured within seconds.
- Instant recognition and classification thanks to OCR
- AI-powered document detection & summaries
Effortless document storage
Whether via email inboxes or manually using drag & drop – all documents can be stored with ease, even directly from Microsoft Outlook.
- Central structure in digital files
- Save emails seamlessly
Collaborate on documents together
Work even more efficiently as a team with digital collaboration tools:
- Share documents with external partners
- Work anytime, anywhere
DMS White paper
Digital document management easy explained
What should a document management system be capable of? What are the benefits of implementing one? And what does AI in document management actually look like? This 35-page whitepaper is packed with expert knowledge – including practical tips, fillable checklists, answer fields, and a downloadable short presentation to help you convince your team of the value of a DMS.
Contents of the White Paper:
- A clear introduction to digital document management
- Overview of the seven key functionalities of a DMS
- Special focus: Artificial Intelligence in document management
- Step-by-step guidance for successful DMS implementation
- Advanced topics: Process digitalisation and invoice handling
Archive documents in compliance with regulations
Digital document archiving ensures a legally secure archive.
- Archiving in accordance with regulations
- Audited according to IDW PS880
- Audit-proof
Quickly search, find & understand documents
Get fast access to information with Enterprise Search & Artificial Intelligence.
- AI-powered real-time chat for document-related questions
- Company-wide search in real time
Map digital business processes with workflows
Drive process digitalisation with digital workflows.
- Create simple ad-hoc workflows directly on documents
- Execute both simple and complex workflows
How to Integrate a DMS
Connect your existing systems
with the d.velop DMS
A Document Management System must integrate seamlessly into your IT landscape to avoid media breaks. With d.velop, you benefit from strong integration expertise, recognised in the Gartner Magic Quadrant for Content Services Platforms – whether it’s ERP, CRM, or other leading applications. Explore the most popular integrations and interfaces below. Just click to learn more!
We reduce the administrative effort previously required for our IT infrastructure, gaining increased flexibility and scalability.
The DMS from d.velop is a product that simply satisfies us all round.
It was enjoyable from the very beginning and consistently reliable and dependable, which is exactly what we experienced with d.velop.
How to work with our document management system
Web client & Mobile app
Whether your employees are working from the office or from home, it doesn’t matter with d.velop documents. In their daily work, users access documents and processes through our web-based client. All you need is an internet connection.
AI-powered document processing (IDP)
Intelligent Document Processing (IDP) is a technology that automatically captures, converts, and processes data and documents. Using Artificial Intelligence (AI), Machine Learning (ML), and Natural Language Processing (NLP), specific information can be extracted and analysed from various documents. This enables the entire document lifecycle in businesses and organisations to be supported digitally and automatically.
Accessible working: d.velop documents complies with BITV 2.0
People with disabilities, such as visual impairments, have specific requirements for software. The d.velop Document Management System is designed to ensure that inclusive working is not only possible but also fully considered. The conformity assessment with the designation “compatible with BITV 2.0” confirms that accessible working is achievable with d.velop documents.
d.velop platform
Unlock the full potential of d.velop.
DMS, ECM, EIM or simply: Connected knowledge
Productive, intelligent, secure: your d.velop tools.
Digitise, structure, store and make information accessible: Our d.velop platform solutions are always tailored to your needs and provide knowledge seamlessly – whether for employees, customers or partners. This not only reduces process costs and time, but also relieves your team and creates space for innovative ideas.
Pricing for our Document Management System
d.velop documents platform edition – Cloud packages
d.velop documents platform edition basic
27 € per user, per month, plus VAT.
- Your digital archive!
- 100 GB cloud storage
- Third-party system integrations
- Multiple inbound channels
- Task management
d.velop documents platform edition business
39 € per user, per month, plus VAT.
- Choose intelligent, digital processes!
- Everything from Basic, plus:
- 1,000 GB cloud storage
- Digital workflows
- AI assistant
- Seamless collaboration
- Work mobile and offline
d.velop documents platform edition ultimate
55 € per user, per month, plus VAT.
- Get the most of your digital transformation!
- Everything from Business, plus:
- 2,000 GB storage
- Unlimited workflows
- More included e-signatures
d.velop documents platform edition – free for 30 days
0 € per user, per month
- Try d.velop documents free for 30 days.
- Access all features
- No risk, no upfront payment
- After the trial, simply choose the pricing plan that suits you.
Got Questions?
Not sure which pricing plan is right for your business or organisation? Or do you have more in-depth questions?
No problem! We’re happy to provide personal, tailored advice. Simply fill out the form and briefly describe your enquiry. We’ll get back to you straight away.
News & Resources
Document management explained in detail
Want to learn more about using a Document Management System (DMS)? Here you’ll find news and in-depth insights.
Document management out of the box – Kick-start your digitalisation
Watch the webinar and discover in just 45 minutes how to get started with digitalising your organisation. See how easy it is to use a document management system in the cloud. Book a system and get started within minutes!
File Management: Definition, Tips, Limits and Alternatives
The idea behind file management is the secure filing or archiving of files, in different “expansion stages” – and with different demands on complex processes such as revision security, retrievability, collaboration options and digitisation.
Successful Introduction of Digital Dossiers in 3 Phases
In the project guide, you will learn the process for introducing digital dossiers—from the preparation phase to implementation and establishment in the company. After 20 pages of valuable reading, including practical tips and checklists, you will be ready to start implementing digital dossiers in your company!
Archiving Documents and Files for Greater Efficiency, Legal Compliance, and Future Readiness
Yet, many companies still rely on paper-based processes, facing challenges like document loss, media disruptions, and space constraints. But digital archiving isn’t just about finding files faster—it’s also about meeting legal requirements such as GoBD-compliant and audit-proof storage.
DMS FAQ
Frequently asked questions about document management
DMS is the abbreviation for document management system. DMS software refers to a solution that enables automated and holistic management of documents and information. A DMS is database-driven, which enables high accessibility and secure archiving of documents within an organisation.
A document management system replaces paper files and digital drive structures. Efforts in administrative activities are minimised through the use of digital files, intelligent search in full text, and potential for collaboration. Standardised processes, such as sick leave and vacation requests, can be easily automated and made transparent. Basically, a DMS reduces work, makes it more efficient, and promotes productivity. For a comprehensive look, we recommend the article on document management in our digitisation wiki.
d.velop documents is a document management system. With it, you no longer have to manually maintain a digital filing system, but instead have your documents sorted into digital files by a clever algorithm. Instead of memorising directory paths, you will get to the desired documents in a flash with an intelligent search function. You can also store e-mails, attachments, images, and other file types here. Workflows automate, standardise, and accelerate recurring processes. A document management system is a smart choice for getting started with digitisation and can become the hub of information flow in your company. We would be happy to show you exactly what a DMS looks like in use, without any obligation, in a personal appointment to help familiarise yourself with it.
We have a wide range of integrations and, via an open REST API, the ability to connect even highly customised solutions: whether they be CRM providers, HR software, ERP systems, email clients, and collaboration tools. A few of the most common integrations are SAP, IBM, Microsoft 365 solutions, and Salesforce. We have summarised more information for you on our interfaces page.
We have created a connection that links Salesforce and d.velop documents. For example, Salesforce employees can call up and edit documents without having to leave their familiar CRM environment.
For SAP users, we have an application that seamlessly integrates our DMS with SAP. This means you can access and edit your documents from the familiar SAP application interface. You also benefit from the certainty that all documents are archived in an audit-proof manner. We offer various applications for SAP, whether DMS, invoice processing, or procurement processes – all from a single source.
The costs for a DMS at d.velop are made up of different factors. The type of provision and the number of users with their respective requirements of functions are two essential pillars here. We would be pleased to submit you a personalised offer. For an orientation within our cloud application, you will find our current editions and prices in the d.velop store.
d.3ecm is the old product name for d.velop documents, our document management system. Whether you are on-premises, in the cloud or in hybrid operation – d.velop documents is your reliable companion in all deployment forms.
Contact & Consultation
We connect data and people – and look forward to hearing from you.
Curious? We’d be happy to show you our software.
Simply request a live demo