Document archiving
with d.velop

All documents securely digitally archived and centrally stored.

Document archiving: Digital. Simple. Secure.

Paper documents, technical drawings, images, Office documents, documents in SharePoint, receipts from your accounting department or emails – whatever document!

Everything finds its place in d.velop’s central document management system, including electronic archives: digital, long-term and audit-proof. Thus, of course, legally compliant and independent of the original creator system.

Archived in this way, the stored documents can be researched spontaneously at any time. Only by authorized users, of course. And then, of course, edited, checked and distributed. With mobile ECM, even when you are on the road.

Why should I actually archive documents digitally?

Legal requirements

Put your trust in security! By storing your documents in a legally compliant manner on your own storage systems or in certified data centres. According to the associated protection against change, you create the basis for compliance-compliant work. Of course, retention periods and due dates are taken into account in accordance with the GoBD.

Central availability

All documents are archived centrally and are classified in digital files. Even across site boundaries. This means that all information is available at any time and always up-to-date. On top of that, you can still browse through each document decades later. Because the documents are also saved as TIFF or PDF/A.

Design processes

Digitally archived documents are the basis for transparent business processes. Only with the constant and central availability of information can efficient electronic workflows be designed. This significantly reduces processing times and processing costs.

Document archiving as a central component of a document management system.

Document archiving by d.velop is an integral part of our document management system. Intuitive, customisable interfaces allow you to set up the electronic archive quickly, easily and transparently.

With digital document archiving, you create the basis for meeting all applicable compliance requirements. Thanks to an individual rights concept for archive access, you increase data protection. And after digital archiving, you have the option, depending on the retention period, of destroying original documents in accordance with the law. This reduces “data waste”.

For data storage, you either use your existing storage hardware or store your data in the cloud via d.velop cloud storage.

API & Integration

Connect your systems with our archive

Data and documents are created in many systems in the company. In order for documents to be stored in digital document management, a connection is established to the generating systems.

Seamlessly integrated, you then access the information in the archive directly from the respective application. Users thus use their familiar programme and work automatically with a central, digital archive and clear document management.

Get more info on DMS interfaces >>

Search & Find

Search your archive in a flash

d.velop documents supports you in your research in the digital archive in many ways. Every document and every file is provided with a multitude of keywords. These keywords are also called metadata. Therefore, you can search specifically for information such as an invoice number. In addition to this targeted search, you can also search Ć  la “Google” in d.velop systems by means of full text recognition.

All elements can be saved as favourites. This eliminates the need to search for the information again. The search parameters can be saved as a search template. In this way, the search can be carried out again at a later time.

Get more info on Enterprise Search >>

What do you need for document archiving

You have the choice. Store your business information either on-premises, hybrid or completely in the cloud. Regardless of which you choose, your data is in safe hands with us.

On-Premises

Would you like to archive your documents on your own systems? Then Content Addressed Storage (CAS) systems are the means of choice as a long-term archiving system. CAS systems are hard disk systems which, due to their structure, ensure that overwriting of documents is not possible. Connections with d.velop software have already been realised for the following storage systems.

Hybrid

If you operate your document management on-premises, you have the option of using d.velop cloud storage as an additional backup for your existing local storage system (hybrid variant) or as a complete outsourcing of your storage system (cloud-only variant). This option gives you the opportunity to adapt cloud technologies at your own pace.

Cloud

If you decide to obtain our document management system from the cloud, you can now dispense with your own storage systems in your data centre and archive your business-critical data securely, efficiently and in compliance with auditing requirements. This completely eliminates the need for secondary storage systems, which are very costly for you in terms of procurement, maintenance and operation.

The best thing is to start right away
and archive your first documents with d.velop documents
.