Why are digital administrative
processes esential in retail?
The books have to be correct: TAlong with good offers and a paying customer base, accounting is one of the most crucial elements in a merchant’s professional life. Therefore, traders often place great importance on powerful and reliable cash register software. However, there are often untapped potentials for automation within the office itself.
Just as a cash register system takes care of the tedious task of adding prices for the merchant, a document management system (EDMS) in retail can streamline time-consuming administrative processes. In the retail industry, thousands of documents and tasks accumulate daily, often across multiple locations. A digital document management system provides crucial information instantly and serves as the foundation for a paperless office.
Cash register data archiving
d.velop’s cash register data archiving lets you fulfil the legal requirements of the GoBD concerning audit-compliant cash register data archiving. That means all your relevant data is stored immutably and is available at all times.
Gone are the days when a qualified digital signature still required complex hardware or lengthy software installations. The digital signature with d.velop Sign works quickly and smoothly and, moreover, makes contracts unchangeable.
Some customers don’t even need a receipt, other customers the dealer knows personally, and that for years. A digital file folder helps to summarize information on projects, suppliers, partners and branches and to display it at a glance at any location at any time.
A clear overview is the prerequisite for control and efficiency. This applies all the more in the area of building management. For this purpose, none of the common software products for Computer-Aided-Facility-Management is needed, but only the combination of Microsoft TEAMS and d.velop for O365.
d.velop products for digitization in retail
The basis for a paperless office
No more manual filing, document management and unstructured file folders! With a document management system (EDMS), everything is automated and digitized – from scanning to archiving!
Automated invoice processing
Manual data entry, processing, and management of incoming invoices not only require a significant amount of time but also incur high costs. Due to extended processing and handling times, companies often miss valuable early payment discounts. And that’s not all: there is also a lack of sufficient transparency, such as knowing which staff member is currently handling the invoice.
- Fast invoice verification
- Seamless integration into existing systems (ERP, financial accounting & ERP)
- GoBD-compliant archiving
Managing contracts successfully
Contract management is a time-consuming and sometimes cumbersome task. In many companies, it is unclear how contractual obligations are managed, evaluated, and actively used for corporate or organizational control. Employees from almost every department have interactions with contracts. Digital contract management offers many advantages in this regard:
- Transparency: All contracts at a glance and no more missed deadlines
- Efficiency: Faster creation, processing and evaluation of contracts
- Security: No more lost contracts and cross-departmental working
Digitally sign documents with legal validity
It is high time to sign documents digitally. d.velop sign is a digital signature that helps people from all sectors to fully digitize signature processes.
- Save time: The digital signature saves going to the printer, shortens waiting times and eliminates media disruptions
- Reduce process costs: Paper, printing and postage costs are greatly reduced with the digital signature
- Create freedom: Documents can be signed regardless of location and time and remote work is made possible
Automate personnel processes
The digital personnel file from d.velop digitizes and automates your personnel processes and ensures greater transparency. To this end, the file manages all personnel documents – from application documents to contracts and payslips to sick notes – and accelerates the handling of HR processes.
With d.velop postbox, you can provide employees with documents such as payslips and social security documents in a cost-efficient and legally compliant manner. Delivery is encrypted and includes proof of delivery – in contrast to conventional portals.
The employee app from d.velop is a central, digital point of contact for all matters. Your employees have access to relevant information and documents as well as access to intelligent employee self-services to automatically initiate vacation requests or sick notes. This allows you to relieve the burden of everyday tasks in your company – flexibly and digitally via an app.
Satisfied customers from the retail sector
More than 13,350 companies and organizations worldwide are convinced of d.velop software and are enthusiastic customers. For d.velop, the focus is always on joint cooperation and a relationship based on partnership
A lot of paper was produced in the administrative tasks in the personnel area and fleet management at eismann. This paper now belongs to the past. A digital personnel file and a digital archive for vehicle documents make this possible. Both help to save working time every day – through faster access times and more flexible cross-connections.
More efficient processes at BRAX Leineweber through smart implementation of the digital personnel dossier from d.velop by 2B Consulting GmbH – While BRAX Leineweber worked with a service provider to digitize almost 100,000 pages, d.velop and 2B Consulting set about implementing d.3ecm and adapted the system to the fashion brand’s requirements.
The Pietsch corporate group has been a satisfied d.velop customer for 17 years now and has successfully implemented a range of solutions, including central SAP document archiving. It has also already implemented electronic processing, automatic forwarding and distribution, as well as verification and approval of supplier incoming invoices via workflow.
Advantages of d.velop software for retail companies
Switch to a paperless office and reduce your costs for paper, printers and maintenance. You also save money by minimizing errors and shortening throughput times.
With an EDMS, you and your company always remain on the legally compliant side. Easily meet the strict requirements of the GoBD and rely on audit-proof archiving.
Enable you and your employees to work from home and remotely without any problems. Rely on flexible document management in the cloud.
Whether via email inboxes or manually using drag & drop, all documents can be easily stored in digital files, even directly from Microsoft Outlook.
Find the document you are looking for in seconds thanks to Enterprise Search – even across applications.
Drive process digitization with digital workflows and automate your standard processes. Specialist departments can take action themselves thanks to the no/low-code approach.
Find more interesting insights about d.velop and its products.
Companies are facing major challenges but of course also opportunities as a result of ongoing digitalisation. However, the nature of these challenges is not new. Even before digitalisation, old business models were replaced by new ones.
Process automation in the office is a crucial factor for companies and organisations to remain competitive. It is so important because automating manual, repetitive tasks enable more efficient and productive business.
It is probably the most emotional moment in contract management: the signing of a contract. In many cases, signing a contract marks the start of a new business relationship between two or more people or organisations
You have further open questions? Then simply book a consultation appointment.