Records Management System

“Safe to store, easy to find & share – electronic file management increases my productivity and makes my job easier!”

Julia Bergerbusch, Social Pedagogue, District of Borken, Germany

No more dusty filling cabinets!

How would life be if there were no more folders on your desk? What would you say if the folder in your office cupboard disappeared? The key words: digital records management.

How much time do you waste searching for documents? And where is that folder anyway? You don’t need a paper archive. What you need is digital records management. Free up some space!


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The principle of records management

Diagram showing how a digital dossier is organized

How does it work? All documents that reach your company or organisation are either stored directly (in the case of e-mails or documents created in a word processor, for example) or after scanning (in the case of paper documents) in digital form centrally in the electronic archive.

What is special about this is that newly scanned or otherwise added documents are read out fully automatically and, based on this information, are independently sorted into existing digital files. If no file is available yet, new files are automatically created on the basis of the recognized characteristics without you having to take any action yourself. With a daily incoming mail of numerous documents this means a significant time saving.

  • Greater transparency – all your information in one record
  • Easy to use
  • Connect documents and digital records management
  • Complete oversight thanks to central data storage
  • Collaboration across location
  • More secure than a filing cabinet
  • Intuitive to use, inspired by “real” paper records
  • Less effort for searches

Live – Webinar | 19.08.2020 | 11 am CEST Document management out of the box – Kick-start your digitalization

Register for the webinar and discover in just 45 minutes how to get started with digitalizing your organization. See how easy it is to use a document management system in the cloud. Book a system and get started within minutes!

Learn in the webinar how to effectively manage, accelerate and simplify the way you work with documents and information in your organization using d.velop documents.

Are my documents secure?

Working with digital records management is not only faster and more convenient but also much more secure than handling hard copies in heavy ring binders, whose only protection against unauthorized access or theft is a filing cabinet with a lock.

The sophisticated granular access rights scheme ensures that file dossiers and documents can only be viewed and edited by authorized employees. When dealing with sensitive data such as personnel or contractual file dossiers especially, digital records management keeping helps you to secure your data and meet legal storage provisions.

eismann Tiefkühl-Heimservice GmbH Logo

Tedious searches for records are a thing of the past. We can now access all our information in one location with one click of the mouse, which has made everything much quicker.

Claudia Schaffarczyk
HR and partner consultant

Stadtwerke Münster, the public utilities company for the German city Münster, introduced digital customer records, construction records and home connection records with the d.velop d.3 system.

JAB Anstoetz logo

Since the roll-out of the d.velop records management and archive solution, staff at JAB ANSTOETZ are able to work more quickly and efficiently.

Popular records with our customers

electronic personnel file - icon

Electronic personnel file

The electronic personnel file speeds up the handling of HR processes, ensures transparent procedures and makes it easier to access and use information.

electronic patient record - icon

Electronic patient records

The electronic patient records arranges documents and medical examination results and makes them accessible at all times.

Three steps to the finish line: Everything about records management

Download our project guide about the successful introduction of records management in three phases and get our insights – from preparation to implementation and establishment.

The digital records management to meet your needs

Digital records management can be created to meet all needs and requirements in every sector. Records can be used for a multitude of tasks, from orders to deliveries. Scenarios where d.velop customers use standardized, Digital drecords management include:

digital personnel folder by d.velop AG
Customer record
digital supplier folder by d.velop AG
Supplier record
Production record
digital contract folder by d.velop AG
Contract record
d.velop patient record by d.velop
Patient record
digital product folder by d.velop
Product record
digital project folder by d.velop AG
Complaints record
digital complaints folder by d.velop AG
Order record

Digital records management. Start your digitalization.

Do you want to know how to successfully introduce records management to your company? Learn about preparation, implementation and establishment on 20 pages of valuable insights, tips and checklists in our whitepaper.

Directly to the next step? Experience digital records management live!

digital file folder

Get a no-obligation demo to see why over 7300 customers have chosen d.velop products to digitally manage their documents. See how you can use digital records management to access critical information more quickly and have your documents presented to you in a clear and structured fashion.