SAP electronic invoicing workflow
- 14 days can take time to check/release a paper invoice.
- 11 EUR costs to process a paper invoice.
- 0.5 % of all paper invoices get lost.
Improve efficiency with the digital invoice workflow in SAP
The d.velop incoming invoice processing solution for SAP allows automated booking, verification, and approval of invoices in every company. It does not matter whether these are invoices with SAP purchase order references (MM) or cost invoices (FI). The invoice workflow is seamlessly connected to your SAP ERP or SAP S/4HANA. Verification and approval processes can also be integrated via the SAP Fiori app. The solution is fully integrated into the ordering and financial accounting system.
SAP invoice workflow highlights at a glance
Work seamlessly across locations
Avoid media gaps and reduce scope for human error
Reduce costs through faster processing
Increase efficiency through maximum transparency
Incoming invoice processing for use with SAP, step by step
Save time with automated invoice processing
Capture all incoming invoices in the company. Whether on paper or via email. Existing scanners can be used to scan paper documents. Incoming invoices are scanned in batches and their content is automatically indexed. If the documents are already available in electronic form (for example as a PDF in an email attachment), then the invoice workflow starts by capturing the data inside using text recognition. All accounting-related information, such as the invoice number, creditor number, date, order number, creditor name, and item data is automatically read from the file and copied into SAP.
Increase efficiency by automatically transferring invoices to SAP
Using a module developed by d.velop especially for SAP, the digital invoices are automatically imported into the SAP system, pre-registered, and can be distributed to other parties for verification from within the invoice workflow system. The automated invoice workflow in SAP is an SAP Business Workflow, completely integrated within SAP itself. The practical web access allows easy verification even for users without access to the SAP GUI. This seamless workflow reduces media gaps and scope for human error. Comprehensive analysis reports help to further optimize the system. Aside from just reject or approve, there are also sub-check, correction, and comment functions for maximum flexibility. The solution can be implemented on SAP ERP ECC 6.0 and S/4Hana systems.
Maximize transparency with digital invoice processing
The substantive check and multi-level approval process, with or without reference to a purchase order, can be carried out either directly in SAP Business Workplace or via a web interface. Full logging of all processes ensures each step in every process can be tracked and traced. The status of each invoice can be examined at the touch of a button. It’s also possible to approve and check invoices via a smartphone app. The integrated reminder functions allow you to easily meet deadlines to be eligible for cash discounts and also protect yourself from late payment fees or interest on arrears.
SAP invoice workflow highlights at a glance:
- Workflow integrated into SAP
- Shorter processing times without transport and waiting times
- Reduction of transaction costs by up to 75%
- Variable mapping of company processes in the workflow
- Item-level factual verification and release (unlimited levels)
- Cash discounts and timely month-end closing
- Central data management without redundant copies
- Lower error rate thanks to automated duplicate checks
- Cross-location checking via smartphone app
- Analysis via statistics report (throughput times, users involved, numbers of unexplained items, etc.)
This is what our customers say about digital invoice processing in SAP
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FIEGE Gruppe
Torsten Gronemann, Project Manager DMS | FIEGE Group
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Jacques’ Wein-Depot GmbH
Daniel van de Weyer, Accounting | Jacques' Wein-Depot GmbH
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Winkhaus
Mike Riddermann, Finanzbuchhalter | Winkhaus
SAP competence by d.velop
As an official partner of SAP AG, our solutions are SAP-certified. d.velop AG can be your perfect team of SAP experts, because SAP is a fixture in d.velop’s own strategy. The company also has its own SAP center.
- d.velop is a long-time certified SAP partner.
- Developed within your own namespace
- More than 700 customers use d.velop products in the SAP environment
- Dedicated SAP center with experienced SAP advisors and SAP developers
Want to know even more? Head over here.
Request a free demo of d.velop software.