SAP invoicing workflow
Companies and organisations rely on d.velop invoices for SAP.
SAP Invoice Workflow
Improve efficiency with the digital invoice workflow in SAP
The d.velop solution for invoice processing with SAP enables the automatic posting, verification and approval of invoices and is fully integrated with procurement and financial accounting. It makes no difference whether the invoices are linked to SAP purchase orders (MM) or are cost invoices (FI).
Invoice receipt: Import via flexible input channels
Paper documents are fed into a scanner, digitised as PDF files and imported. If an invoice is received in digital form via email or through an e-invoicing network such as Peppol, it is transferred to the software fully automatically.
Automated invoice capture
Capture all incoming invoices, whether they are in paper, PDF, ZUGFeRD or XRechnung format. All relevant booking information, such as invoice and purchase order numbers, dates, creditors, and line item data are automatically extracted and matched wird order data (where available).
Data verification: AI-assisted checking
Once the data has been recognised, it is available for checking and, if necessary, processing. Users are supported in this process by d.velop AI. This step is usually skipped, particularly for invoices linked to purchase orders.
It worked perfectly – the documents now move from the email inbox into the DMS, and the fully analysed invoice then ends up in SAP.
Transparency is ensured – you always have access to your invoices. Reminders are almost a thing of the past, and unnecessary searching for invoices has virtually disappeared.
What I particularly appreciated about working together was the d.velop project team, who were always ready to listen and responded very quickly.
Substantive examination and approval
The conditions for the individual (review) steps can be customised to suit your requirements. Design approval processes according to your own rules. Thanks to an automatic 3-way match, time-consuming manual matching is no longer necessary, and with clear due date management and a cash discount traffic light system, you can keep track of all cash discount deadlines at all times.
Seamless integration with SAP
Digital invoice processing integrates seamlessly with your existing SAP system and is directly linked to your procurement and accounting processes. Whether you use SAP S4/HANA Public Cloud, Private Cloud or on-premises.
Tamper-proof archiving: Keeping all invoices in view
The booked invoices are securely stored in the digital archive and can be accessed at any time and from anywhere. Access is controlled through individual authorisation structures, ensuring the integrity and security of the archived documents.
SAP-native integration paths
Seamless integration into your SAP-System
Side-by-Side on SAP BTP
SAP-integrated
The d.velop SAP invoicing workflow is, of course, seamlessly integrated with your SAP ERP-System. To ensure maximum flexibility and safeguard your SAP investment in the long term, you can choose between a side-by-side deployment on SAP BTP (Clean Core; S/4HANA Public Cloud) or a solution seamlessly integrated into SAP that runs in its own namespace (S/4HANA Private Cloud or On-Premises). Verification steps and approvals can be carried out using the SAP Fiori App.
SAP Certificate
SAP competence by d.velop
As an official partner of SAP AG, our solutions are SAP-certified. d.velop AG can be your perfect team of SAP experts, because SAP is a fixture in d.velop’s own strategy. The company also has its own SAP center.
- d.velop is a long-time certified SAP partner
- Developed within your own namespace
- More than 700 customers use d.velop products in the SAP environment
- Dedicated SAP center with experienced SAP advisors and SAP developers
d.velop won the document manager award in 2024. DM magazine is the UK´s only specialist IT title dedicated to document and content management technologies.
SAP Resources
Resources on SAP invoice processing
SAP Invoice – 5 key benefits of digital invoice processing in SAP
Finance and Accounting teams handle large volumes of invoices daily, often involving multiple steps and people. This creates significant optimisation potential. Discover how our digital SAP invoice process works – and the benefits it delivers.
SAP invoice approval explained in 5 minutes
Find out how digital SAP invoice approval not only increases efficiency in your company and saves costs, but also contributes to higher compliance and a more sustainable way of working.
Digital Transformation Through Optimised Invoice Processing
Discover why optimising invoice processing is key to successful digital transformation, the challenges of manual workflows, and how automation delivers compliance, efficiency, and cost savings – read the full article now.
The Game-Changing Benefits of Intelligent Invoice Processing
Manual invoice handling is slow and error-prone. Automation speeds up processes, reduces mistakes, and gives real-time financial visibility – read the full article to learn why it’s time to make the switch.
FAQ
Frequently asked questions about
digital invoice processing in SAP
The invoice workflow involves recording, checking, approving and paying the incoming invoice. The digital SAP invoice workflow can map the individual steps completely digitally and link them automatically so that holistic incoming invoice processing can take place transparently and efficiently throughout the entire organisation.
Digital and automated invoice processing not only saves you time, but also money. Faster processing allows you to reduce processing costs. Location-independent invoice verification speeds up the process. You can also fully digitise the process handover to your tax advisor. The central availability of documents in our archive gives you greater transparency across different departments. The fast, simple and legally compliant archiving of invoices ensures a continuous process without media disruptions.
The Classifier is a platform that is fully integrated into SAP and captures and enriches transaction-related data fully automatically for further document-specific processing. The Classifier includes a workflow module that can be specifically configured for the process-controlled further processing of data depending on the document type and company code. This platform offers solution modules for credit-side purchase to pay, debit-side order to cash and travel expense processes. Developed in its own namespace, individual modules or entire process chains are imported into your SAP system as a transport and adapted to your company-specific requirements via customising.
OCR stands for Optical Charger Recognition and is software for the intelligent text recognition of documents. In contrast to a scanner, which only creates a digital image of paper-based documents, OCR software can analyse the structure of the document. It divides a page into elements such as text blocks, tables or images. The software breaks down texts into individual letters and is able to analyse the data intelligently and transfer it to an ECM system, for example, or compare it with other documents or data.
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