SAP electronic invoicing workflow

Your SAP electronic invoicing workflow fully digitalized

Easily enter, check and approve invoices in SAP

• Seamless integration
• SAP master data export
• Archive migration

• 14 days can take time to check/release a paper invoice.
• 11 EUR costs to process a paper invoice.
• 0.5 % of all paper invoices get lost.

Invoice workflow in SAP „step-by-step“

Invoice receipt: Import via flexible input channels

Paper documents are fed into a scanner, digitized as PDF files, and imported. If an invoice arrives in digital form via email, such as an X-Rechnung or in ZUGFeRD format, it is fully automated and transferred into the software.

Automated invoice capture

Capture all incoming invoices, whether they are in paper, email, ZUGFeRD, or XRechnung format. All relevant booking information, such as invoice and purchase order numbers, dates, creditors, and line item data, are automatically extracted and transferred to SAP.

Automated invoice transfer to SAP

The digitized invoices are automatically transferred to the SAP system, pre-processed, and distributed for review. The d.velop invoice workflow is an SAP Business Workflow that is fully integrated into SAP.

Improve efficiency with the digital invoice workflow in SAP 

The d.velop incoming invoice processing solution for SAP allows automated booking, verification, and approval of invoices in every company. It does not matter whether these are invoices with SAP purchase order references (MM) or cost invoices (FI). The invoice workflow is seamlessly connected to your SAP ERP or SAP S/4HANA. Verification and approval processes can also be integrated via the SAP Fiori app. The solution is fully integrated into the ordering and financial accounting system.

Substantive examination and approval

The substantive examination and multi-level approval, with or without reference to a purchase order, can be carried out either directly in the SAP Business Workplace or through a web interface. The status of each invoice can be accessed with the click of a button. Approvals and reviews can also be done via smartphone.

Seamless integration into SAP

The digital invoice processing seamlessly integrates into your existing SAP system and is directly connected to your procurement processes and accounting workflows.

Tamper-proof archiving: Keeping all invoices in view

The booked invoices are securely stored in the digital archive and can be accessed at any time and from anywhere. Access is controlled through individual authorization structures, ensuring the integrity and security of the archived documents.

This is what our customers say about digital invoice processing in SAP 

• FIEGE group

  

• eismann GmbH

  

• Zentis

  

SAP in the d.velop blog

Blog article on digital invoice processing in SAP

• SAP FI Cost Accounting & AI – a well-rehearsed team!

  By Sabrina Schüttert

  

  SAP FI cost invoices without a purchase order reference mean a lot of work for accounting staff when processing them. That doesn’t have to be the case!

• SAP invoice verification: How to implement the digital process

  By Rederik Bosse

  

  The motto is: “It’s all about the money!”. Here, the focus is on the receipt of invoices and the subsequent payment transaction.

• SAP invoice approval explained in 5 minutes

  By Laura Funke

  

  These 5 advantages clearly speak in favour of using digital invoice processing – you can now optimise your processes with SAP Invoice.