Digital document dossiers
“Safe to store, easy to find & share – electronic file management increases my productivity and makes my job easier!”
Julia Bergerbusch, Social Pedagogue, District of Borken, Germany
No more dusty filling cabinets!
How would life be if there were no more folders on your desk? What would you say if the folder in your office cupboard disappeared? The key words: digital document dossiers.
How much time do you waste searching for documents? And where is that folder anyway? You don’t need a paper archive. What you need are digital document dossiers. Free up some space!
The principle behind the digital document dossiers: All documents that enter your company or organization are directly stored in digital form in the central electronic archive.
- Greater transparency – all your information in one record
- Easy to use
- Connect documents and digital document dossiers
- Complete oversight thanks to central data storage
- You can also work across locations
- As secure as a filing cabinet
- Intuitive to use, inspired by “real” paper records
- Less effort for searches
Automated workflow saves your time
All imported documents are automatically analyzed, and the information is autonomously allocated to the corresponding existing digital document dossiers.
If no matching record exist, new records are automatically created based on the detected properties – without the need for you to take any action. Given the large volume of documents in your daily incoming mail, this results in enormous time savings.
Authorized employees only
The sophisticated granular access rights scheme ensures that file dossiers and documents can only be viewed and edited by authorized employees.
When dealing with sensitive data such as personnel or contractual file dossiers especially, digital document dossiers keeping helps you to secure your data and meet legal storage provisions.
Digital document dossiers from d.velop are much more secure than your filing cabinet.
Tedious searches for records are a thing of the past. We can now access all our information in one location with one click of the mouse, which has made everything much quicker.Claudia Schaffarczyk
HR and partner consultant
Stadtwerke Münster, the public utilities company for the German city of Münster, introduced digital customer records, construction records and home connection records with the d.velop d.3 system.
Since the roll-out of the d.velop digital document dossiers and archive solution, staff at JAB ANSTOETZ are able to work more quickly and efficiently.
Are my documents secure?
Working with digital document dossiers is not only faster and more convenient but also much more secure than handling hard copies in heavy ring binders, whose only protection against unauthorized access or theft is a filing cabinet with a lock.
The sophisticated granular access rights scheme ensures that file dossiers and documents can only be viewed and edited by authorized employees. When dealing with sensitive data such as personnel or contractual file dossiers especially, digital document dossiers keeping helps you to secure your data and meet legal storage provisions.
Popular records with our customers
The electronic personnel file speeds up the handling of HR processes, ensures transparent procedures and makes it easier to access and use information.
The electronic patient records arranges documents and medical examination results and makes them accessible at all times.
The digital document dossiers to meet your needs
Digital document dossiers can be created to meet all needs and requirements in every sector. Records can be used for a multitude of tasks, from orders to deliveries. Scenarios where d.velop customers use standardized, Digital document dossiers include:
Experience digital document dossiers live!
Get a no-obligation demo to see why over 7300 customers have chosen d.velop products to digitally manage their documents. See how you can use digital document dossiers to access critical information more quickly and have your documents presented to you in a clear and structured fashion.