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Detailhandel

Digitalisation in retail

Automated business processes and EDMS for retail companies

d.velop employees are sitting on the stairs with a smartphone

With d.velop’s document management system (EDMS) for retail, you can manage all documents and information digitally and integrate them into all relevant processes. This is the first step for the digitalisation in retail.

  • logo reiff
  • WM SE-logo
  • bleker group logo
  • kdw group logo
  • popken logo
  • Eismann
  • stark-deutschland-group-logo
  • jacques-logo
  • marc o polo logo
  • weinmann-schanz

Why are digital administrative
processes esential in retail?

The books have to be correct: TAlong with good offers and a paying customer base, accounting is one of the most crucial elements in a merchant’s professional life. Therefore, traders often place great importance on powerful and reliable cash register software. However, there are often untapped potentials for automation within the office itself.


Just as a cash register system takes care of the tedious task of adding prices for the merchant, a document management system (EDMS) in retail can streamline time-consuming administrative processes. In the retail industry, thousands of documents and tasks accumulate daily, often across multiple locations. A digital document management system provides crucial information instantly and serves as the foundation for a paperless office.

d.velop products for digitisation in retail

The basis for a paperless office

No more manual filing, document management and unstructured file folders! With a document management system (EDMS), everything is automated and digitized – from scanning to archiving!

  • Certified according to IDW PS 880
  • Seamless integration into third-party systems, such as SAP or Microsoft Dynamics
  • Auditbestendige archivering
document-management-retail

Automated invoice processing

Manual data entry, processing, and management of incoming invoices not only require a significant amount of time but also incur high costs. Due to extended processing and handling times, companies often miss valuable early payment discounts. And that’s not all: there is also a lack of sufficient transparency, such as knowing which staff member is currently handling the invoice.

Simplify the invoice processing process with digital invoice processing. This digitizes and streamlines the entire invoice workflow – seamlessly integrated into SAP as well.

  • Fast invoice verification
  • Seamless integration into existing systems (ERP, financial accounting & ERP)
  • GoBD-conforme archivering
invoice-retail

Managing contracts successfully

Contract management is a time-consuming and sometimes cumbersome task. In many companies, it is unclear how contractual obligations are managed, evaluated, and actively used for corporate or organizational control. Employees from almost every department have interactions with contracts. Digital contract management offers many advantages in this regard:

  • Transparency: All contracts at a glance and no more missed deadlines
  • Efficiency: Faster creation, processing and evaluation of contracts
  • Security: No more lost contracts and cross-departmental working
contract-management-retail

Digitally sign documents with legal validity

It is high time to sign documents digitally. d.velop sign is a digital signature that helps people from all sectors to fully digitize signature processes.

  • Save time: The digital signature saves going to the printer, shortens waiting times and eliminates media disruptions
  • Reduce process costs: Paper, printing and postage costs are greatly reduced with the digital signature
  • Create freedom: Documents can be signed regardless of location and time and remote work is made possible
digital-signature-retail

Personeelsprocessen automatiseren

Het digitale personeelsdossier van d.velop digitaliseert en automatiseert uw personeelsprocessen en zorgt voor meer transparantie. Daartoe beheert het dossier alle personeelsdocumenten - van sollicitatiedocumenten tot contracten en salarisstroken tot ziekmeldingen - en versnelt het de afhandeling van HR-processen.

Met d.velop postbox kunt u werknemers op een kostenefficiënte en conforme manier voorzien van documenten zoals loonstroken en socialezekerheidsdocumenten. De levering is gecodeerd.

personeel-processes-retail

Satisfied customers from the retail sector

More than 13,350 companies and organizations worldwide are convinced of d.velop software and are enthusiastic customers. For d.velop, the focus is always on joint cooperation and a relationship based on partnership

  • s.Oliver Groep

    Logo van de s.Oliver-groep vooriner Kleiderstange

    The s.Oliver Group Enhances Transparency with Contract Management in the Cloud DMS.

  • eismann frozen-food delivery service

    referentie-eismann

    A lot of paper was produced in the administrative tasks in the personnel area and fleet management at eismann. This paper now belongs to the past. A digital personnel file and a digital archive for vehicle documents make this possible. Both help to save working time every day – through faster access times and more flexible cross-connections.

  • BRAX Leineweber

    BRAX Leineweber is klant van d.velop AG

    More efficient processes at BRAX Leineweber through smart implementation of the digital personnel dossier from d.velop by 2B Consulting GmbH – While BRAX Leineweber worked with a service provider to digitize almost 100,000 pages, d.velop and 2B Consulting set about implementing d.3ecm and adapted the system to the fashion brand’s requirements.

  • Pietsch corporate group

    reference-pietsch-image_02

    The Pietsch corporate group has been a satisfied d.velop customer for 17 years now and has successfully implemented a range of solutions, including central SAP document archiving. It has also already implemented electronic processing, automatic forwarding and distribution, as well as verification and approval of supplier incoming invoices via workflow.

Advantages of Digitalisation in Retail

  • Kostenbesparingen

    Switch to a paperless office and reduce your costs for paper, printers and maintenance. You also save money by minimizing errors and shortening throughput times.

  • Legally compliant

    With an EDMS, you and your company always remain on the legally compliant side. Easily meet the strict requirements of the GoBD and rely on audit-proof archiving.

  • Available everywhere

    Enable you and your employees to work from home and remotely without any problems. Rely on flexible document management in the cloud.

  • Simple filing

    Whether via email inboxes or manually using drag & drop, all documents can be easily stored in digital files, even directly from Microsoft Outlook.

  • Fast search

    Find the document you are looking for in seconds thanks to Enterprise Search – even across applications.

  • Geautomatiseerde processen

    Drive process digitization with digital workflows and automate your standard processes. Specialist departments can take action themselves thanks to the no/low-code approach.

All about retail

Resources and practical examples on the digitalisation of retail

Would you like to find out more about this topic? With the software solutions from the d.velop platform, you can digitalise your company holistically. Benefit from over 25 years of experience, which we incorporate into our projects and specialised solutions. We regularly cover current industry-specific content.

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