Reference Story Brax Leineweber

BRAX Leineweber replaces paper-based personnel files with the electronic personnel file.

• Digital personnel file
• Smarter process workflows
• Workflows as a means of simplifying work

BRAX Leineweber

BRAX is a key player in the premium casual segment, founded in 1888 by Bernward Leineweber in Berlin. BRAX’s head office is located in Herford. Since 1971, the supplier of premium casual clothing has specialized in trousers for men and women. Based on its many years of success in this core segment, BRAX is now expanding its strengths to knitwear, shirts, blouses and outdoor wear. BRAX presents its products at all major specialist retail partners worldwide via shop-in-shop concepts and free-standing stores in Germany, Europe and Asia.

The human resources department at BRAX Leineweber manages a total of 1300 employees—and until 2015 this was done in the classical manner, with paper personnel files that were maintained by hand. “There was a lot of room for improvement, since our paper files had several disadvantages compared to new solutions,” says Marion Gruffke from IT Process Management at BRAX Leineweber. “For example, hard copy personnel files can be given out only once, and detail searches are more difficult and cannot compete with the convenient options offered by digital files,” says the IT expert. Another problem was that the decentralized locations found it more complicated than necessary to access the personnel files of their own employees. Together with her colleagues, Marion Gruffke looked at many solutions and held intensive discussions about updating their personnel files to a digital system in order to make HR processes simpler and more efficient in the future.

2B Consulting’s expertise proved convincing

While searching for a service provider, BRAX Leineweber was impressed by the expertise of 2B Consulting from Nordhorn. The team demonstrated in Herford the digital personnel file solution (ElPa) developed by 2B, based on the d.velop document management system, and also presented a compelling integration with the VEDA human resources software. “We went into great detail and had many questions – and 2B Consulting always had solutions. The competence of the project managers ultimately convinced us,” said Marion Gruffke.

While BRAX Leineweber worked with a service provider to digitise nearly 100,000 pages, 2B Consulting focused on implementing the DMS and tailoring the system to meet the fashion brand’s specific requirements. The result is impressive: today, Personnel File 2.0 is the first point of contact for all key information. Authorised managers and the HR department now have incredibly convenient, one-click access to all relevant data – without compromising data security. “Thanks to clearly defined security settings and access levels, we can now define much more precisely who is allowed to see which details of personnel files. This allows us to prevent unauthorised access even more effectively,” adds Marion Gruffke.

The project at a glance:

• Digital personnel files based on d.3ecm from 2B Consulting replace paper personnel files
• VEDA HR system connected to d.3ecm

Implementation partner 2B Consulting GmbH

The mission: 2B Consulting creates digital solutions to make your work easier

As an experienced IT service provider, 2B Consulting focuses on Enterprise Content Management (ECM and DMS) solutions. Its mission is to eliminate paper from companies as much as possible and to provide digital solutions that make your daily work easier, more efficient and better prepared for the future. 2B Consulting specializes in simplifying, accelerating and safeguarding business processes through the electronic processing of documents and information. In addition to the portfolio of d.velop AG, the team relies on its own developments and on implementing interfaces between d.3ecm and specialist applications. The company builds on its many years of past expertise with AS 400 from IBMi.