Digital Invoice Processing
with Microsoft 365 & SharePoint

Challenges in the processing of incoming invoices


The manual entry of incoming invoices is associated with an enormous expenditure of time and money. For example, long waiting and processing times mean that discounts cannot be taken. And that’s not all: the transparent overview of which employee is currently processing the invoice is also missing.

Optimize your accounts payable accounting with digital SharePoint incoming invoice processing. Achieve faster cycle times thanks to the accounts payable workflow and increase transparency throughout the entire process. The solution for Microsoft SharePoint and Microsoft 365 is fully integrated with your financial accounting system, making processing of incoming invoices a very simple task.

Capturing

Incoming invoices are scanned individually or in batches and their contents are automatically indexed. If the documents are already available electronically (for example as an e-mail attachment), they can also be captured using text recognition. All information relevant to accounting is automatically read out and transferred to the ERP system.

Transfer to ERP

The SharePoint incoming invoice processing is directly connected to your accounting department (ERP, financial accounting or merchandise management) and thus fully integrated into your ordering and accounting processes. Via a module specially developed by d.velop, the digitized invoices are transferred to the ERP system, pre-captured and can be checked there by means of a workflow.

Processing

The digital processing of incoming invoices with SharePoint and Microsoft 365 automates the reading and processing of all incoming invoices. This ensures simple, fast and transparent handling of all invoicing processes: from factual invoice verification to approval and final account assignment.

Advantages of digital invoice processing


Shorter throughput times without transport and idle times

Reduction of process costs by up to 75%

Cash discount income

Reduced error rates through automatic duplicate checking

Fertigungshalle in der Automobilindustrie

Process optimization thanks to seamless system communication

“For us it was most important to find a solution that integrates seamlessly into our Microsoft SharePoint business strategy. Upon recommendation of acoris AG, our solution partner in the Microsoft SharePoint area, we became aware of d.velop AG. With d.velop for Microsoft 365, we finally found the suitable solution platform to gradually implement process optimizations that support us in the company-critical areas.”

Toralf Grimm, IT-Project leader IDEAL Automotive GmbH

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motor presse stuttgart logo

Digital processing of incoming invoices with Microsoft SharePoint & Microsoft 365 – Perfect design, perfect functionality


Review, approval, account assignment

Working with the accounts payable tool is like putting a stamp on paper documents – with the difference that it is so much easier, more intuitive, less error-prone, much faster and more convenient.

These are the reasons

  • All invoices and other important information are stored in the digital archive in compliance with the law, so that uncomplicated access is possible at any time.
  • Modern, transparent interfaces and intuitive user guidance ensure that your employees can process all invoices quickly and conveniently.
  • For example, if a document is scanned several times, a corresponding warning is issued. For you, this means that you are already aware of potential problems at the beginning of accounts payable processing.
  • In addition, you can check conformity with § 14 UStG, which makes it easy to identify invoices with formal errors.

Getting smarter every day

The Accounts Payable solution from d.velop for Microsoft 365 even learns from your entries. A built-in autotrainer automatically generates relevant extraction rules and thus continuously improves the recognition engine.

Microsoft SharePoint incoming invoice processing – added value through integration


Invoices arrive in virtually every company in the same way. […]
Optimise your processes – whatever systems you work with. Whether SAP, Microsoft Dynamics (NAV / AX), Microsoft Dynamics 365 (Business Central / Finance and Operations) or other ERP systems, d.velop for Microsoft 365 offers the optimal solution for your processes

Integrate SAP ERP

Icon Integration Microsoft 365 SAP ERP

Integrate Dynamics 365

Icon Integration Microsoft 365 Dynamics 365

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