Digital personnel file with Microsoft SharePoint and Office 365

Challenges in HR management

Maintaining and managing personnel files can be a time-consuming and challenging task. Information is incomplete and searching for documents is overly complex. And these time-consuming searches increase administration costs. The digital personnel file in Microsoft SharePoint allows you to manage your HR data in a clear and efficient manner. 


Digital personnel file inSharePoint by d.velop are protected using 256-bit AES encryption. This is combined with full-text indexing of all documents, a clear and secure rights management system, and the ability to grant temporary access at the click of a button. 

Access from anywhere

Smartphone, tablet, laptop, or desktop – it doesn’t matter where you are or what device you’re using. Digital personnel files with Microsoft SharePoint allow secure and easy access to your digital personnel archive from any location. View, update, and edit documents on the go. 

Add functions on demand 

The functionality of d.velop’s digital personnel file solution can be expanded by integrating it with d.velop’s other solutions, such as electronic contract management mit SharePoint & Microsoft 365. Completely modular, you can add what you need when you need it. 

Advantages of digital personnel files with SharePoint and Microsoft 365 

Intuitive digital personnel files with Microsoft 365 and SharePoint
  • Tailor-made intuitive application 
  • Integrates with HR system such as LOGA or SAP 
Easy-to-use installation wizard for personnel files with Microsoft 365 and SharePoint
  • Easy-to-use installation wizard 
  • Includes standard workflows 
Secure access control for personnel files with Microsoft 365 and SharePoint
  • Access control with audit logging 
  • Detailed reports

Process overview of digital personnel files with Microsoft 365 and SharePoint

Making HR ready for the age of remote working – Digital personnel files in Microsoft 365

In this session, we show you how easy it is to work with digital personnel files in Microsoft 365.

Digital personnel files with Microsoft SharePoint & Microsoft 365 


The digital personnel file system automates much of your human resource processes while ensuring greater transparency. You can manage all personnel documents within the personnel file. Everything from the initial application to the contract, pay slips and sick notes – all personnel documents can be found in one place. This speeds up all your HR processes. 


The detailed authorization structure and integrated audit log ensures that only those with appropriate authorization can access your personnel documents. Every time the personnel file is accessed, it’s recorded in the log. That means you can easily track who has accessed which personnel file at any time. 


The electronic personnel file ensures that your data system is always up to date. At the same time, it also eliminates the risk of losing precious HR data while preventing any manipulation. This increases efficiency and reduces risk across the board – greatly reducing your administration costs. 

Would you like to learn more about d.velop products and how they integrate with Microsoft 365 and SharePoint? 

The d.velop blog offers regular updates on all things digitalization. From best-practice tips, to how-tos, to decision-making tips – you’ll find valuable advice here to help your company go digital. 

Would you like to learn more about digital personnel files for Microsoft 365?

  • Select a time – Select a date and time for your personal live demo. We’ll then send you an invitation to join us via Microsoft Teams.
  • Tell us what you need – Next, tell us about your requirements. What challenges are you facing? Which d.velop solutions would you like to see?
  • Your live demo – We’ll set you up with the right expert for your live demo based on your specific requirements. If we’re not quite sure who that might be, we’ll get in touch in advance to clarify the final details. Our expert will talk you through everything. You’ll get to see exactly how it all works right before your eyes.