Digital personnel file with Microsoft SharePoint and Office 365
Challenges in HR management
Maintaining and managing personnel files can be a time-consuming and challenging task. Information is incomplete and searching for documents is overly complex. And these time-consuming searches increase administration costs. The digital personnel file in Microsoft SharePoint allows you to manage your HR data in a clear and efficient manner.
Secure
Digital personnel file inSharePoint by d.velop are protected using 256-bit AES encryption. This is combined with full-text indexing of all documents, a clear and secure rights management system, and the ability to grant temporary access at the click of a button.
Access from anywhere
Smartphone, tablet, laptop, or desktop – it doesn’t matter where you are or what device you’re using. Digital personnel files with Microsoft SharePoint allow secure and easy access to your digital personnel archive from any location. View, update, and edit documents on the go.
Add functions on demand
The functionality of d.velop’s digital personnel file solution can be expanded by integrating it with d.velop’s other solutions, such as electronic contract management mit SharePoint & Microsoft 365. Completely modular, you can add what you need when you need it.
Advantages of digital personnel files with SharePoint and Microsoft 365
- Tailor-made intuitive application
- Integrates with HR system such as LOGA or SAP
- Easy-to-use installation wizard
- Includes standard workflows
- Access control with audit logging
- Detaillierte Auswertungen
Digital personnel files with Microsoft SharePoint & Microsoft 365
Comprehensive
The digital personnel file system automates much of your human resource processes while ensuring greater transparency. You can manage all personnel documents within the personnel file. Everything from the initial application to the contract, pay slips and sick notes – all personnel documents can be found in one place. This speeds up all your HR processes.
Protected
The detailed authorization structure and integrated audit log ensures that only those with appropriate authorization can access your personnel documents. Every time the personnel file is accessed, it’s recorded in the log. That means you can easily track who has accessed which personnel file at any time.
Secure
The electronic personnel file ensures that your data system is always up to date. At the same time, it also eliminates the risk of losing precious HR data while preventing any manipulation. This increases efficiency and reduces risk across the board – greatly reducing your administration costs.
Would you like to learn more about d.velop products and how they integrate with Microsoft 365 and SharePoint?
The d.velop blog offers regular updates on all things digitalization. From best-practice tips, to how-tos, to decision-making tips – you’ll find valuable advice here to help your company go digital.
SharePoint as a DMS? A comparison of classic and O365-based DMS solutions
d.velop blog
In O365 and SharePoint, Microsoft offers a wide variety of functions for implementing DMS solutions. How can you better make use of them? The success of SharePoint/O365 has opened the door to a completely new type of DMS solution.
Author: Martin Hülscher
Use contract management effectively in SharePoint and Microsoft 365
d.velop blog
SharePoint is no ordinary software system. It is a sophisticated collaboration solution used for process management, teamwork and company portals and a master of web content management. The use of SharePoint within an organization is also just as multifaceted: for example contract management.
Author: Sascha Kleine-Boes
SharePoint DMS: Turn Office 365 and SharePoint into your Document Management System
d.velop blog
The situation is common in everyday office life: a customer inquiry leaves you needing quick access to documents such as invoices, written correspondence or specific e-mails. You often have to switch applications to get the content you are looking for. The solution: A SharePoint DMS.
Author: Martin Hülscher