Digital delivery
Companies and organisations rely on the d.velop postbox.
Digital Delivery with d.velop postbox
Send documents digitally & securely
Documents such as business letters, invoices or payslips are sensitive records that you need to deliver securely to your customers, partners or employees. And yes – this can be done digitally! With digital delivery via d.velop postbox.
Why? Delivery of documents is encrypted. Documents in d.velop postbox are stored exclusively in Germany: Made in Germany – Safe in Germany. Discover the wide range of features of a digital mailbox for the secure delivery of your business correspondence.
Beveiligde documentlevering
Deliver business correspondence digitally and securely to your recipients in a defined folder structure – with just one click. For added security, two-factor authentication is included.
Bulk sending with templates
Create templates for recurring documents such as payslips, contribution notices and more, which can be personalised and delivered to recipients via bulk sending. Recipient assignment is based on predefined rules.
No master data maintenance required
d.velop postbox is a cloud-based solution and owned by the recipients. Each user manages their own data (name, email, address, etc.) independently in their account. This means no additional effort for you in managing recipient accounts or maintaining master data.
Various use cases of d.velop postbox at a glance
Deliver payslips digitally
With digital payslips, you can reach employees with and without a PC workstation:
- Easily deliver payroll documents digitally
- All employees can access HR documents via the app from anywhere
Deliver IHK contribution notices digitally
IHKs regularly exchange documents with their members. This process should be fully digital:
- Secure and sustainable delivery of contribution notices to members
- Modern, efficient communication with members
Send insurance documents digitally
Insurers need to deliver a wide range of documents – this can also be done digitally and securely:
- Secure delivery to policyholders
- Policyholders can quickly and conveniently upload and share documents
When introducing new software, you usually expect a lengthy project timeline – but I have to say, I was truly impressed by how simple and fast the implementation was.
Thousands of letters were generated, printed, enveloped and either distributed internally or sent by post to employees’ home addresses. We simply wanted to optimise and streamline these processes.
Benefits of Digital Delivery
Advantages of secure, digital delivery
of business mail
Benefits of digital delivery for organisations
- Cost savings by eliminating paper, printing, enveloping, postage and additional manual effort
- Time savings for colleagues, allowing them to focus on efficiency-boosting projects
- No need for costly portal operations or maintenance
- Highest security standards for the entire delivery process and beyond (transport and storage encryption, plus German data centre)
- Hybrid mail: deliver documents digitally or by post to non-digital recipients
- Simple onboarding and seamless integration into existing systems
- Customisation options: web branding, branded email notifications and white-label app
- Audit-proof delivery: once a document is delivered in an audit-proof manner, end users cannot delete it for the specified retention period
Benefits of digital delivery for recipients
- Ownership of documents: The d.velop postbox and all documents delivered to it belong to the recipient, even after leaving the organisation
- One central inbox for documents from multiple senders such as banks, insurers, public authorities and government offices
- Time savings: No need to file paper documents or digitise them later
- d.velop postbox app: Personal documents in one place, always accessible on your smartphone
- Lifetime, free use of the digital mailbox after a one-time registration
- 2 GB storage included for additional personal documents
- Share documents with third parties for easy two-way exchange
- Sustainable office work, reducing CO₂ emissions and paper waste
Digital Delivery White paper
Digital delivery of salary statements and payslips
Lees verder om de belangrijkste vereisten, functies en voordelen van digitale postbezorging te leren kennen. Eenmaal ingesteld, zul je snel zien dat de digitale brievenbus veel voordelen biedt naast alleen kosten- en tijdsbesparing.
Contents of the White Paper:
- Uitdagingen in HR-administratie
- Digital payroll definition and process
- Process optimisation
- Technical requirements
- Wettelijk kader
- 5 advantages for HR
d.velop platform
Unlock the full potential of d.velop.
DMS, ECM, EIM or simply: Connected knowledge
Productive, intelligent, secure: Your d.velop tools.
Digitise, structure, store and make information accessible: our d.velop platform solutions are tailored to your needs, delivering knowledge seamlessly – whether for employees, customers or partners. This not only reduces process costs and saves time, but also eases the workload for your team, creating space for innovative ideas.
News & Resources
Digital delivery explained in detail.
Would you like to learn more about the use of digital delivery? Here you’ll find news and in-depth information.
Collaborate without media disruption at last: 3 digital tools that make your day-to-day work easier
Discover three powerful digital tools that eliminate media disruptions and make everyday collaboration smoother and more efficient.
White Paper: Digital payslip delivery
The aim of this white paper is to present the optimal solution for your digital payroll delivery and guide you through the steps to implement this in your company.
AI for human resources: How to succeed with modern employee onboarding
The more digital our work becomes, the more important it is to design processes not only efficiently but also intelligently. A prime example of this is the digital onboarding of new employees – a process that can be significantly optimised through the use of Artificial Intelligence (AI) and modern software solutions, such as those offered by d.velop.
Optimise HR processes: Benefit from digital payroll accounting
Why should you optimise HR processes? How can the dispatch of payrolls in your organisation be fully digitised and automated? What other HR processes, besides the dispatch of payrolls, can be simplified and accelerated through digitalisation? You’ll find out in this blog article.
FAQ
Questions and answers on digital delivery
Met de digitale postbezorging van d.velop kun je alle soorten documenten veilig bezorgen, delen en opslaan. De d.velop postbussoftware is uitstekend geschikt voor het bezorgen van gevoelige documenten, omdat het werkt in overeenstemming met GDPR en de hoogste beveiligingsnormen volgt. Voorbeelden van documenten die kunnen worden verzonden zijn arbeidscontracten, salarisafrekeningen, belastingcertificaten of socialezekerheidscertificaten.
Er zijn talloze voordelen van digitale postbezorging voor uw bedrijf. Met de d.velop postbusoplossing kunt u kosten en tijd besparen door documenten digitaal te bezorgen, waardoor uw HR-afdeling langdurig wordt ontlast. Door digitale en compliant bezorging kunnen documenten in real-time worden bezorgd. Een ander voordeel voor uw bedrijf is dat u geen extra inspanningen hoeft te leveren voor het vervelende onderhoud van stamgegevens, aangezien alle wijzigingen door de gebruiker worden aangebracht. Bovendien kunt u het volledige potentieel van de d.velop postbox benutten door digitale handtekeningen te integreren. Hierdoor kunt u documenten niet alleen afleveren, maar ook direct ondertekenen in de d.velop postbox.
Je medewerkers kunnen allerlei soorten documenten eenvoudig en veilig opslaan in de d.velop postbox. Wanneer er een nieuw document wordt afgeleverd, ontvangen uw medewerkers automatisch een melding via e-mail of pushmeldingen als ze de app gebruiken. Daarnaast biedt de d.velop postbox veel mogelijkheden buiten de professionele context. De app kan gratis privé worden gebruikt en biedt tot 2 GB ruimte voor persoonlijke documenten. Zelfs na beëindiging van de arbeidsrelatie kan de d.velop postbox onbeperkt worden gebruikt om toegang te blijven houden tot de documenten.
Let’s take the example of digital salary statements. By digitally delivering salary documents, costs for printing, enveloping, postage, and associated work are eliminated. Let’s focus on printing costs alone: with 500 employees and an average of 6,000 printed pages per year, a total of 5,260€ can be saved annually. When considering all costs, the introduction of digital delivery can save approximately 50 % of the expenses.
De d.velopostbus is ontwikkeld volgens de hoogste veiligheidsnormen in Duitsland en werkt onder Duitse wetgeving. Het datacenter is ISO 27001 en Trustee-Cloud gecertificeerd. Dit zorgt ervoor dat elk document wordt versleuteld en wordt afgeleverd en opgeslagen in overeenstemming met GDPR - met behulp van de huidige industriestandaard AES-256-bit encryptie. Meer informatie over gegevensbeveiliging vindt u hier.
Contact & Consultation
We connect data and people – and look forward to hearing from you.
Curious? We’d be happy to show you our software.
Simply request a live demo.