{"id":90,"date":"2025-11-04T08:08:00","date_gmt":"2025-11-04T07:08:00","guid":{"rendered":"https:\/\/www.d-velop.com\/blog\/?p=90"},"modified":"2025-11-04T08:14:16","modified_gmt":"2025-11-04T07:14:16","slug":"electronic-seals","status":"publish","type":"post","link":"https:\/\/www.d-velop.com\/blog\/compliance\/electronic-seals\/","title":{"rendered":"Electronic Seals: Definition, Application and Validity"},"content":{"rendered":"\n

In times of remote work, it has become clear that digitalisation brings both opportunities and challenges to light\u2014especially when it comes to managing internal and external workflows that were previously handled in person. Yet, the benefits are also evident: digital tools can significantly simplify everyday work. Alongside video conferencing, one key enabler of this shift is the digital signature<\/a>.<\/p>\n\n\n\n

However, uncertainties remain regarding the legal value and technical use of digital signature solutions, often preventing their wider adoption. The situation is made more confusing by similar-sounding terms. One of the most common questions is: what exactly is an \u201celectronic seal\u201d? When is it used in addition to\u2014or instead of\u2014a digital signature, and what advantages does it bring to businesses?<\/p>\n\n\n\n

<\/span>Electronic seals and digital signatures \u2013 a comparison<\/span><\/h2>\n\n\n\n

When is a digital signature used?<\/h3>\n\n\n\n

Put simply, a digital (or \u201celectronic\u201d) signature represents an individual person\u2019s consent or declaration of intent. If, for instance, a contract does not legally require a written form, a simple electronic signature\u2014such as an email signature\u2014may suffice. However, where a statutory or contractual requirement for written form exists, the signatories must each use a qualified electronic signature (QES)<\/a> in accordance with the eIDAS Regulation (EU 910\/2014).<\/p>\n\n\n\n

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<\/span>What is an electronic seal?<\/span><\/h2>\n\n\n\n

An electronic seal becomes relevant when a legal entity (such as a company or public authority) needs to sign a document digitally without requiring the direct involvement of a specific individual.
According to Article 3(24) of the eIDAS Regulation, a seal is created by a legal person. In other words, while a signature represents a person, a seal represents an organisation\u2014for example, the company itself rather than a director or authorised officer. The process of applying the seal may still be carried out by an employee, but it does not depend on the availability of a particular individual.<\/p>\n<\/div><\/div>\n\n\n\n