{"id":5351,"date":"2026-01-15T08:30:00","date_gmt":"2026-01-15T07:30:00","guid":{"rendered":"https:\/\/www.d-velop.com\/blog\/?p=5351"},"modified":"2025-12-15T14:44:07","modified_gmt":"2025-12-15T13:44:07","slug":"document-delivery","status":"publish","type":"post","link":"https:\/\/www.d-velop.com\/blog\/compliance\/document-delivery\/","title":{"rendered":"Digital Document Delivery: Efficiency and Security for Organisations and Recipients"},"content":{"rendered":"\n

Some organisations and businesses are already using digital solutions for document delivery. According to a study commissioned by the digital association Bitkom in 2024, 82% of the companies surveyed print fewer documents than they did five years ago, and nine out of ten companies want to replace their postal mail with digital communication. The figures speak for themselves \u2013 but why should organisations start thinking about digital document delivery now at the latest? Which document processes can be streamlined and optimised as a result, and what other benefits does this offer? You\u2019ll find the answers in our blog post.<\/p>\n\n\n\n

<\/span>Why organisations should embrace digital document delivery in 2025<\/span><\/h2>\n\n\n\n

The year 2025 brings several (legal) changes that could transform the way organisations and businesses manage and ultimately deliver their documents. For instance, there has been another postage increase of nearly 12% compared to 2024, meaning the cost of sending a standard letter now stands at \u20ac0.95. In addition, letters may take longer to arrive in 2025, with the delivery of an ordinary letter typically occurring only on the second working day after posting (Deutsche Post AG<\/a>). Alongside other factors such as paper consumption, manual effort for printing, enveloping and franking, as well as avoidable costs, organisations should consider alternative delivery methods in light of these developments.<\/p>\n\n\n\n

<\/span>The digital letterbox as the foundation of digital document delivery<\/span><\/h2>\n\n\n\n

To tackle the challenges and opportunities mentioned above, delivering documents to a digital mailbox such as d.velop postbox<\/a> can provide an effective solution. Whether for employees, customers, partners or citizens \u2013 everyone has their own private mailbox, where employers, insurers, municipalities and other providers can deliver documents digitally. This saves organisations manual effort for printing, sorting, enveloping and posting, as well as the associated costs.<\/p>\n\n\n\n

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Recipients receive their personal documents in their own digital mailbox, which they can access for life and from any location via PC, tablet or smartphone. Leafing through folders and dealing with restricted, complicated access to important documents is now a thing of the past. For example, if employees leave a company or policyholders switch insurers, there is no need to forward or download documents, as they remain available in the postbox of the former employees or policyholders.<\/p>\n\n\n\n

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Signal Iduna relies on d.velop postbox for digital efficiency and sustainability, delivering 10,000 payroll and field service statements digitally and securely.<\/h3>\n\n\n\n\t
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Nice to know:<\/strong> This approach also ensures that former employees, such as company pensioners, continue to receive relevant documents digitally. If their address or other contact details have changed in the meantime, recipients can update their information themselves in the postbox.<\/em><\/p>\n\n\n\n

It\u2019s not just about reducing costs<\/h3>\n\n\n\n

In addition to eliminating postage, paper and printing costs, switching to digital document delivery offers further advantages:<\/p>\n\n\n\n