{"id":4430,"date":"2025-09-11T08:46:35","date_gmt":"2025-09-11T06:46:35","guid":{"rendered":"https:\/\/www.d-velop.com\/blog\/?p=4430"},"modified":"2025-09-24T12:58:29","modified_gmt":"2025-09-24T10:58:29","slug":"summarising-documents-with-ai","status":"publish","type":"post","link":"https:\/\/www.d-velop.com\/blog\/process-automation\/summarising-documents-with-ai\/","title":{"rendered":"Summarising Documents with AI: The d.velop pilot in Action at Zentis"},"content":{"rendered":"\n

\u201cThe future of document management lies in intelligent process automation and the smart utilisation of existing organisational knowledge.\u201d This is how Jan F\u00f6cking, Senior Software Development Engineer AI at d.velop, describes the significance of Artificial Intelligence (AI) in today\u2019s business landscape. He also refers to the use case of food manufacturer Zentis, particularly in the summarisation and extraction of key information from complex contractual documents.<\/p>\n\n\n\n

Summarising documents using Artificial Intelligence<\/a> has become a widely adopted use case. Thanks to innovative technology in document management, it significantly boosts efficiency, reduces errors, and enhances knowledge management across the organisation.<\/p>\n\n\n\n

<\/span>How AI is Transforming Document Summarisation \u2013 Challenge, Solution & Potential<\/span><\/h2>\n\n\n\n

Whether at work, university or in everyday life \u2013 summarising documents and extracting key information from lengthy, complex texts has always been a time-consuming and tedious task. Often, it ends with entire paragraphs highlighted in neon colours, making it difficult to keep track of the essential facts, let alone process them correctly. Added to this is the challenge of handling sensitive information in a data protection-compliant manner and ensuring that unauthorised individuals do not gain access.<\/p>\n\n\n\n

Digitalisation and innovative technologies such as Artificial Intelligence have become everyday heroes in this context. The processing and storage of digital documents in a document management system<\/a> already resolve the issue of security through audit-proof and legally compliant archiving in accordance with GoBD. However, the manual effort of summarising remained \u2013 until the introduction of AI.<\/p>\n\n\n\n

Advanced generative AI algorithms now support secure and efficient document processing. The technology analyses and understands the content of a document and, depending on the task (prompt), extracts the most important information. The level of detail in the summary can be defined. The AI either pulls relevant content directly from the original text or generates a shorter version in its own words \u2013 delivering a summary in just a few seconds.<\/p>\n\n\n\n

Over half of respondents believe AI can make life easier<\/h3>\n\n\n\n

According to a study by Bitkom, 55% of respondents believe that Artificial Intelligence can simplify everyday life. However, the actual use of generative AI applications paints a different picture. Among private individuals, generative AI is already widespread \u2013 half of the population has tested it. In contrast, its use in businesses remains relatively limited. Only one in ten companies currently uses it, for example, to generate text, software code or images. The potential is therefore considerable.<\/p>\n\n\n\n

\"Potential\n\t\t\t\n\t\t\t\t\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n\n\n\n

The days when companies had to ask themselves whether generative AI could offer them any benefits are over. Today, it\u2019s no longer about if \u2013 it\u2019s about how, when and where.<\/p>Dr. Ralf Wintergerst
<\/strong>President of Bitkom<\/cite><\/blockquote><\/figure>\n\n\n\n

<\/span>Summarising documents with AI: d.velop pilot \u2013 features & benefits<\/span><\/h2>\n\n\n\n

The innovative AI assistant from d.velop integrates seamlessly into existing document management systems. Via the chat function, the d.velop pilot can answer questions about one or multiple documents and is capable of generating summaries or identifying temporal relationships between documents.<\/p>\n\n\n\n

In addition, intelligent assistants can be configured with ease to process organisation-specific domain knowledge and provide users with access to this information in natural language.<\/p>\n\n\n\n

The d.velop pilot<\/a> leverages state-of-the-art Artificial Intelligence technologies. Inputs in the form of natural language queries are interpreted using Large Language Models and translated into actions.<\/p>\n\n\n\n

Functions at a Glance<\/h3>\n\n\n\n