Digital information processes<\/strong>\u202fin the company include all activities that use digital technologies to collect, process and store data.\u202fThese can be emails, online communication in social media, webinars and meetings, but also cloud computing, workflow or data management.\u202fInformation processes describe the path that information will take from one source to the next, from creation to processing and storage to distribution and use.\u202fBoth technical and human factors play a role.<\/p>\n\n\n\n Digital document processes<\/strong>,\u202fon the other hand, are a special sub-area of \u200b\u200bdigital information processes, that relate exclusively to the processing of documents.\u202fThey range from document creation, editing, review and approval to distribution, storage and archiving and are more formalised than information processes.\u202fThere are fixed rules and procedures for processing documents, while information processes are often more flexible and can be customised.<\/p>\n\n\n\n Digital information processes primarily serve to increase efficiency, reduce costs and avoid errors.\u202fThey enable the processing and evaluation of information that is important for strategic decisions.\u202fA working example: With the help of database systems and analysis tools, important information about customers, sales trends or business success can be collected and utilised.\u202fIn addition, digital information processes in the company promote communication, such as: media-free\u202fflow of information and location-independent\u202fcollaboration.\u202fThe cloud makes virtual meetings with customers or employees possible in real time, anywhere, at any time.<\/p>\n\n\n\n Digital information processes can be used for the rapid exchange of knowledge and experiences.\u202fThey enable effective management and control of processes.\u202fWorkflow management tools can be used to organise tasks and projects, coordinate appointments or make decisions.\u202fIn addition, rapid transmission of information promotes the development and implementation of innovations and new technologies.\u202f Through digital information process review, risks can be identified and minimised more quickly.<\/p>\n\n\n\n In most companies, it is the large number of paper documents that make a seamless, digital workflow impossible.\u202fTo ensure that documents are available to everyone and can be edited regardless of location,\u202fdigitalisation\u202frepresents the effective step into the future. A\u202fdocument management system (DMS)<\/a>\u202fis the tool of choice. It not only manages all documents centrally and makes them available in\u202fthe\u202fcloud, it provides compliant\u202faudit-proof archive\u202ffor tax-relevant documents such as:\u202finvoice processing<\/a>.<\/p>\n\n\n\n The digitisation of information processes of any kind, including document processes, is based on similar preliminary considerations and preparations.\u202fWhether these are processes that use many different media to generate, process and evaluate information, or those that only relate to the life cycle of text documents.\u202fIn each case, the following four steps are more or less identical:<\/p>\n\n\nDocument processes are more formalised<\/h3>\n\n\n\n
<\/span>Why are information processes important?<\/span><\/h2>\n\n\n\n
Fast exchange of knowledge and experience<\/h3>\n\n\n\n
<\/span>Digitisation of information processes<\/span><\/h2>\n\n\n\n
<\/span>Preparation for the digitisation of information processes<\/span><\/h2>\n\n\n\n
![\"information](\"https:\/\/www.d-velop.com\/blog\/wp-content\/uploads\/2023\/09\/Information-processes-preparation.png\")