{"id":2175,"date":"2023-09-07T11:16:00","date_gmt":"2023-09-07T09:16:00","guid":{"rendered":"https:\/\/www.d-velop.com\/blog\/?p=2175"},"modified":"2025-09-18T14:45:18","modified_gmt":"2025-09-18T12:45:18","slug":"sap-business-bydesign","status":"publish","type":"post","link":"https:\/\/www.d-velop.com\/blog\/process-automation\/sap-business-bydesign\/","title":{"rendered":"DMS for SAP Business ByDesign: How to manage documents easily"},"content":{"rendered":"\n<p data-beyondwords-marker=\"dfb481a9-29b2-4609-8d02-d1d491563536\">Seamlessly integrate SAP Business ByDesign with a <a href=\"https:\/\/www.d-velop.com\/software\/edms\">Document Management System (DMS)<\/a> for efficient, cost-effective handling of essential assets, streamlining processes, and empowering smooth employee management.<\/p>\n\n\n\n<div data-beyondwords-marker=\"cf201700-76c8-4151-9852-278aa611e359\" class=\"wp-block-group is-style-info-explanation\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h2 data-beyondwords-marker=\"e2681541-10b3-4009-84e5-8e1ccd96dd78\" class=\"wp-block-heading\" id=\"h-definition-sap-business-bydesign\"><span class=\"ez-toc-section\" id=\"definition-sap-business-bydesign\"><\/span>Definition SAP Business ByDesign<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p data-beyondwords-marker=\"f09ad6ff-d0ca-4f96-94d6-4a8655229e51\"><strong>SAP Business ByDesign (ByD)<\/strong> is a cloud-based ERP software, delivered as software-as-a-service by SAP SE. Tailored for small and medium-sized enterprises (SMEs), it offers comprehensive business processes, covering finance, human resources management, and more, all integrated with business analytics, mobility, e-learning, and support features.<\/p>\n<\/div><\/div>\n\n\n\n<h2 data-beyondwords-marker=\"6144223c-d57f-4ece-905b-357078a36bad\" class=\"wp-block-heading\" id=\"h-how-sap-business-bydesign-users-make-their-business-even-more-successful-with-a-dms\"><span class=\"ez-toc-section\" id=\"how-sap-business-bydesign-users-make-their-business-even-more-successful-with-a-dms\"><\/span>How SAP Business ByDesign users make their business even more successful with a DMS<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p data-beyondwords-marker=\"4436b7b4-4ad2-4618-9325-9af4f3926013\">Regardless of your company&#8217;s size, cloud solutions offer a seamless entry into the new system, enabling swift optimization of business processes. Benefit from high scalability, ensuring seamless growth while avoiding excessive investment costs. Nonetheless, managing documents across different locations over time can become challenging, leading to potential inefficiencies in workflows.<\/p>\n\n\n\n<h3 data-beyondwords-marker=\"39ddd988-b45d-4ffd-ac38-2633c16050b8\" class=\"wp-block-heading\" id=\"h-find-documents-quickly-and-conveniently-in-the-future\">Find documents quickly and conveniently in the future<\/h3>\n\n\n\n<p data-beyondwords-marker=\"92d28ae5-91da-441f-bd64-d9ae54624d37\">A cloud DMS not only complements the well-known benefits of cloud solutions but also offers a sustainable digitization boost. With the ability to digitize and organize all crucial documents, work-relevant information becomes easily accessible, regardless of timezone or location. Moreover, a DMS establishes a centralized knowledge repository, streamlining information retrieval, and enhancing collaboration within the company by enabling universal access to shared data.<\/p>\n\n\n\n<h3 data-beyondwords-marker=\"2a7d02ec-a30f-43cd-8bd2-27c0e0bb7af8\" class=\"wp-block-heading\" id=\"h-holistically-digitize-your-business-processes\">Holistically digitize your business processes<\/h3>\n\n\n\n<p data-beyondwords-marker=\"29a5cda4-f220-4781-a7fb-03cac3ecdf02\">Seamlessly digitize and organize both incoming and outgoing invoices, paving the way for advanced solutions like automated incoming invoice processing with our integration solution.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure data-wp-context=\"{&quot;imageId&quot;:&quot;69d4e6ce73319&quot;}\" data-wp-interactive=\"core\/image\" data-wp-key=\"69d4e6ce73319\" data-beyondwords-marker=\"90508bc7-67ff-44f6-ba34-7103beec5fee\" class=\"aligncenter size-full wp-lightbox-container\"><img loading=\"lazy\" decoding=\"async\" width=\"2000\" height=\"3409\" data-wp-class--hide=\"state.isContentHidden\" data-wp-class--show=\"state.isContentVisible\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on--click=\"actions.showLightbox\" data-wp-on--load=\"callbacks.setButtonStyles\" data-wp-on-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/www.d-velop.com\/blog\/wp-content\/uploads\/2023\/09\/Cloud-DMS-advantages.png\" alt=\"\" class=\"wp-image-2193\" srcset=\"https:\/\/www.d-velop.com\/blog\/wp-content\/uploads\/2023\/09\/Cloud-DMS-advantages.png 2000w, https:\/\/www.d-velop.com\/blog\/wp-content\/uploads\/2023\/09\/Cloud-DMS-advantages-176x300.png 176w, https:\/\/www.d-velop.com\/blog\/wp-content\/uploads\/2023\/09\/Cloud-DMS-advantages-601x1024.png 601w, https:\/\/www.d-velop.com\/blog\/wp-content\/uploads\/2023\/09\/Cloud-DMS-advantages-901x1536.png 901w, https:\/\/www.d-velop.com\/blog\/wp-content\/uploads\/2023\/09\/Cloud-DMS-advantages-1202x2048.png 1202w, https:\/\/www.d-velop.com\/blog\/wp-content\/uploads\/2023\/09\/Cloud-DMS-advantages-1920x3273.png 1920w\" sizes=\"auto, (max-width: 2000px) 100vw, 2000px\" \/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\taria-label=\"Enlarge\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"state.imageButtonRight\"\n\t\t\tdata-wp-style--top=\"state.imageButtonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewBox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n<\/div>\n\n\n<h2 data-beyondwords-marker=\"84af3464-b24c-42c0-858d-87d243d4f99f\" class=\"wp-block-heading\" id=\"h-4-reasons-to-utilize-digital-invoice-processing-for-sap-business-bydesign-users\"><span class=\"ez-toc-section\" id=\"4-reasons-to-utilize-digital-invoice-processing-for-sap-business-bydesign-users\"><\/span>4 reasons to utilize digital invoice processing for SAP Business ByDesign users<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ol data-beyondwords-marker=\"f0f81cf3-0b08-4fa7-9fff-2e534f909132\" class=\"wp-block-list\">\n<li data-beyondwords-marker=\"1a6bb50b-1c93-4ba1-9aa9-fb3f9ae1c46d\"><strong>Automation of incoming invoices<\/strong><br>Integrate DMS into SAP Business ByDesign ERP and access master data seamlessly and match it with digitized incoming invoices using custom invoice workflows. Streamline invoice checks and direct assignments, ensuring efficient processing and accurate allocation<\/li>\n\n\n\n<li data-beyondwords-marker=\"76d7e542-a519-4f85-8ffa-c241558e46ec\"><strong>Advantage in recruiting skilled workers<br><\/strong>By seamlessly integrating it into a Document Management System (DMS), organizations can offer hybrid working arrangements that prioritize security and ensure consistent operational efficiency.<\/li>\n\n\n\n<li data-beyondwords-marker=\"e3c3e86d-b1b5-4542-ae36-404c47193f5b\"><strong>Legally compliant archiving<br><\/strong>In the system, various document types can be assigned different legal retention periods, ensuring that premature document deletion is avoided.<\/li>\n\n\n\n<li data-beyondwords-marker=\"cf137012-b686-4ace-8e56-a515e3e476c1\"><strong>Increase efficiency and reduce costs<br><\/strong>Insights from Leibniz University indicate that processing a paper invoice consumes an average of 11 euros and takes up to 14 days for companies. Such inefficiencies pose a risk of inefficient time management and potential financial losses. By automating incoming invoice processing, these figures can be significantly improved. The best part is, this transformation requires no hefty initial investments.<\/li>\n<\/ol>\n\n\n\n<div data-beyondwords-marker=\"0d84c68d-42f8-4e71-ae6c-53890d413f00\" class=\"wp-block-group is-style-info\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p data-beyondwords-marker=\"271d0848-efbe-4788-bf25-7f87d092af3d\">Version management with logging is available for all documents archived in the system. This ensures all changes are traceable.<\/p>\n<\/div><\/div>\n\n\n<div class=\"wp-block-image\">\n<figure data-wp-context=\"{&quot;imageId&quot;:&quot;69d4e6ce73a7c&quot;}\" data-wp-interactive=\"core\/image\" data-wp-key=\"69d4e6ce73a7c\" data-beyondwords-marker=\"306e0c11-2d61-4ea5-912c-24259bb625ad\" class=\"aligncenter size-full wp-lightbox-container\"><img loading=\"lazy\" decoding=\"async\" width=\"2000\" height=\"886\" data-wp-class--hide=\"state.isContentHidden\" data-wp-class--show=\"state.isContentVisible\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on--click=\"actions.showLightbox\" data-wp-on--load=\"callbacks.setButtonStyles\" data-wp-on-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/www.d-velop.com\/blog\/wp-content\/uploads\/2023\/09\/sap-bydesign-process.png\" alt=\"\" class=\"wp-image-2192\" srcset=\"https:\/\/www.d-velop.com\/blog\/wp-content\/uploads\/2023\/09\/sap-bydesign-process.png 2000w, https:\/\/www.d-velop.com\/blog\/wp-content\/uploads\/2023\/09\/sap-bydesign-process-300x133.png 300w, https:\/\/www.d-velop.com\/blog\/wp-content\/uploads\/2023\/09\/sap-bydesign-process-1024x454.png 1024w, https:\/\/www.d-velop.com\/blog\/wp-content\/uploads\/2023\/09\/sap-bydesign-process-1536x680.png 1536w, https:\/\/www.d-velop.com\/blog\/wp-content\/uploads\/2023\/09\/sap-bydesign-process-1920x851.png 1920w\" sizes=\"auto, (max-width: 2000px) 100vw, 2000px\" \/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\taria-label=\"Enlarge\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"state.imageButtonRight\"\n\t\t\tdata-wp-style--top=\"state.imageButtonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewBox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n<\/div>\n\n\n<h2 data-beyondwords-marker=\"ba2da54f-e22e-4ae8-8394-cdce2b3f4d43\" class=\"wp-block-heading\" id=\"h-this-is-how-the-integration-of-sap-business-bydesign-with-a-dms-works\"><span class=\"ez-toc-section\" id=\"this-is-how-the-integration-of-sap-business-bydesign-with-a-dms-works\"><\/span>This is how the integration of SAP Business ByDesign with a DMS works<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p data-beyondwords-marker=\"14a2a3ea-7a66-4465-9a1d-4b10ca8a5ee2\">Thanks to advanced cloud-based interface technology, establishing a connection between an ERP system and a DMS is simplified into just a few steps. All essential components can be easily acquired from the <a href=\"https:\/\/store.d-velop.com\/en\/\">d.velop store<\/a>, enabling a swift onboarding process tailored to the user&#8217;s needs. With the user-oriented approach, getting started takes only a few hours, allowing for personalized customization of all processes to suit individual requirements.<\/p>\n\n\n\n<p data-beyondwords-marker=\"67fd80ff-7ee3-415c-a14d-50cffb8fbaad\">How does the integration work in detail? In the webinar, we provide more detailed insights into the connection of both worlds and which added values can be achieved through the integration.<\/p>\n\n\n\n<div data-beyondwords-marker=\"35f08249-d889-499a-ba91-4b3976f1f129\" class=\"wp-block-group is-style-cta-webinar\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h3 data-beyondwords-marker=\"4411011d-626f-420c-b4f0-bc1e192baf13\" class=\"wp-block-heading\" id=\"h-a-few-steps-to-automated-procure-to-pay-processes-in-sap\">A Few Steps to Automated Procure-to-Pay Processes in SAP<\/h3>\n\n\n\n<p data-beyondwords-marker=\"6b4658a0-6dae-40f9-8711-449c8cc75eb9\">Gain insight into what a digital procurement process looks like and its benefits over the traditional process.<\/p>\n\n\n\n\t<div data-beyondwords-marker=\"b18e613c-08a8-4998-a436-326d4016394e\" class=\"wp-block-buttons\">\n\t\t<div class=\"wp-block-button is-style-outline\">\n\t\t\t<a class=\"wp-block-button__link\" href=\"https:\/\/content.d-velop.com\/automated-purchase-to-pay-process-in-sap?utm_campaign=Other+-+d.velop+Blog+-+International&#038;utm_source=intern-blog-en&#038;utm_medium=blogpost-sap-business-bydesign&#038;utm_content=button\" target=\"\">Read Now<\/a>\t\t<\/div>\n\t<\/div>\n\n\t<\/div><\/div>\n\n\n\n<h2 data-beyondwords-marker=\"29ea8f95-d112-47a4-89ea-f10e3decaa7a\" class=\"wp-block-heading\" id=\"h-added-value-for-the-whole-company\"><span class=\"ez-toc-section\" id=\"added-value-for-the-whole-company\"><\/span>Added value for the whole company<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p data-beyondwords-marker=\"e9a7c80f-724d-41d9-8b63-db46f0829378\">By implementing a document management system (DMS), companies set the stage for enhanced process efficiency and cost reduction, laying important foundations for a secure future. With DMS integration, businesses strengthen their SAP Business ByDesign, unlocking even greater success and embarking on a journey towards digitized invoice processing.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Seamlessly integrate SAP Business ByDesign with a Document Management System (DMS) for efficient, cost-effective handling of essential assets, streamlining processes, [&hellip;]<\/p>\n","protected":false},"author":66,"featured_media":2185,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":"","beyondwords_generate_audio":"1","beyondwords_project_id":"50193","beyondwords_content_id":"85be9554-604f-4e02-b7a4-a69d0cc3aaca","beyondwords_preview_token":"928491c8-d1a7-4b61-b8d4-42080f0d21a6","beyondwords_player_content":"","beyondwords_player_style":"","beyondwords_language_code":"","beyondwords_language_id":"","beyondwords_title_voice_id":"","beyondwords_body_voice_id":"","beyondwords_summary_voice_id":"","beyondwords_error_message":"","beyondwords_disabled":"1","beyondwords_delete_content":"","beyondwords_podcast_id":"","beyondwords_hash":"","publish_post_to_speechkit":"","speechkit_hash":"","speechkit_generate_audio":"","speechkit_project_id":"","speechkit_podcast_id":"","speechkit_error_message":"","speechkit_disabled":"","speechkit_access_key":"","speechkit_error":"","speechkit_info":"","speechkit_response":"","speechkit_retries":"","speechkit_status":"","speechkit_updated_at":"","_speechkit_link":"","_speechkit_text":""},"categories":[6],"tags":[22],"class_list":["post-2175","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-process-automation","tag-sap"],"acf":[],"yoast_head":"<!-- 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essential assets,\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.d-velop.com\/blog\/process-automation\/sap-business-bydesign\/\" \/>\n<meta property=\"og:site_name\" content=\"d.velop Blog\" \/>\n<meta property=\"article:published_time\" content=\"2023-09-07T09:16:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-09-18T12:45:18+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.d-velop.com\/blog\/wp-content\/uploads\/2023\/09\/DMS-for-SAP-Business.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1200\" \/>\n\t<meta property=\"og:image:height\" content=\"628\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Sven Schm\u00f6kel\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Sven Schm\u00f6kel\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" 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