{"id":1950,"date":"2023-06-22T11:12:34","date_gmt":"2023-06-22T09:12:34","guid":{"rendered":"https:\/\/www.d-velop.com\/blog\/?p=1950"},"modified":"2025-09-18T14:10:18","modified_gmt":"2025-09-18T12:10:18","slug":"sap-master-data","status":"publish","type":"post","link":"https:\/\/www.d-velop.com\/blog\/process-automation\/sap-master-data\/","title":{"rendered":"SAP master data: A success factor for digitisation"},"content":{"rendered":"\n<p data-beyondwords-marker=\"7d8a2f0e-7212-4f33-8f8a-25411c6d2606\">When it comes to digitising your SAP system, well-maintained master data is of great relevance.\u202fIn this blog article you will find out a definition of<strong> SAP master data<\/strong>, the importance it has for your company and how it contributes to digitisation.<\/p>\n\n\n\n<h2 data-beyondwords-marker=\"5ece0074-c0cd-4a56-bb70-b3593ee48aca\" class=\"wp-block-heading\" id=\"h-what-is-sap-master-data\"><span class=\"ez-toc-section\" id=\"what-is-sap-master-data\"><\/span>What is SAP master data?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p data-beyondwords-marker=\"08c975fd-20a1-4b0e-b2d7-a10ce6c95f50\"><strong>Master data <\/strong>is operationally relevant data that rarely if ever changes.\u202fThis includes, for example, information about materials and articles, business partners such as vendors and debtors, and employees.\u202fSAP master data is recorded in the SAP system and is available to all applications and the respective authorised SAP users.<\/p>\n\n\n\n<p data-beyondwords-marker=\"5bf7a578-56c1-462b-9ebf-f056a3786a4d\">In master data, a distinction is made between\u202f<strong>primary<\/strong>\u202fand\u202f<strong>secondary<\/strong> master data.\u202fThe already mentioned data records materials, articles, business partners and employees are part of the primary master data.\u202fIt is characteristic here that this information can stand alone.\u202fThe secondary master data, on the other hand, usually only makes sense in connection with other data records (e.g., primary master data).\u202fSecondary master data is information such as prices, conditions, customs tariff numbers and parts lists.\u202fPrices, for example, are hardly meaningful on their own.\u202fHowever, if these are related to the primary master data such as material or article, the SAP system can work with them.<\/p>\n\n\n\n<p data-beyondwords-marker=\"a588292b-9cd0-4c8f-94b8-fefeccbdee10\">The exact opposite of the master data is the transaction data.\u202fThey change regularly and are only temporarily related to the master data.\u202fExamples of this are orders from customers or stocks of raw materials.<\/p>\n\n\n\n<figure data-wp-context=\"{&quot;imageId&quot;:&quot;69e704f78d510&quot;}\" data-wp-interactive=\"core\/image\" data-wp-key=\"69e704f78d510\" data-beyondwords-marker=\"73be6fd1-ccde-4241-912d-688cf03c0781\" class=\"wp-block-image size-large wp-lightbox-container\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"485\" data-wp-class--hide=\"state.isContentHidden\" data-wp-class--show=\"state.isContentVisible\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on--click=\"actions.showLightbox\" data-wp-on--load=\"callbacks.setButtonStyles\" data-wp-on-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/www.d-velop.com\/blog\/wp-content\/uploads\/2023\/06\/SAP-master-data-infographic-1024x485.png\" alt=\"\" class=\"wp-image-1958\" srcset=\"https:\/\/www.d-velop.com\/blog\/wp-content\/uploads\/2023\/06\/SAP-master-data-infographic-1024x485.png 1024w, https:\/\/www.d-velop.com\/blog\/wp-content\/uploads\/2023\/06\/SAP-master-data-infographic-300x142.png 300w, https:\/\/www.d-velop.com\/blog\/wp-content\/uploads\/2023\/06\/SAP-master-data-infographic-1536x728.png 1536w, https:\/\/www.d-velop.com\/blog\/wp-content\/uploads\/2023\/06\/SAP-master-data-infographic.png 1900w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\taria-label=\"Enlarge\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"state.imageButtonRight\"\n\t\t\tdata-wp-style--top=\"state.imageButtonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewBox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n\n\n\n<h2 data-beyondwords-marker=\"baf10ca0-8030-441d-87b5-6758d899ad27\" class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"how-important-is-sap-master-data-for-companies\"><\/span>How important is SAP master data for companies?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p data-beyondwords-marker=\"e44511ef-658a-4008-8016-ff08972558b6\">Master data is essential for the operation and use of the SAP system.\u202fThey are required to control operational\u202f<a href=\"https:\/\/www.d-velop.com\/topics\/business-processes\">business processes<\/a>, are a prerequisite for data evaluation and serve as the basis for company decisions.\u202fAchieving and maintaining a high quality of SAP master data is not easy but offers enormous advantages.\u202fThey enable transparent and efficient business processes and reduce the working time for corresponding processes by 5% on average.<\/p>\n\n\n\n<p data-beyondwords-marker=\"33691933-35ea-4a81-941b-222836b70f34\">Disadvantages of low master data quality, on the other hand, are significant problems along the value chain, which are often associated with high costs.\u202fA scientific study by the RWTH Aachen has shown that poor master data quality in the manufacturing industry leads to more queries, longer throughput times, additional costs in operational processes and poor process quality.\u202fThese occur most in production planning, sales and order processing, materials management or warehouse management.<\/p>\n\n\n\n<h3 data-beyondwords-marker=\"8607484b-6cb8-4cd9-8d9b-b430dc50e620\" class=\"wp-block-heading\">Let&#8217;s look at some examples of this<\/h3>\n\n\n\n<h4 data-beyondwords-marker=\"af29554c-5db7-41f6-8c3d-e4ed7fd5f4df\" class=\"wp-block-heading\">Incorrect customer master data<\/h4>\n\n\n\n<p data-beyondwords-marker=\"2417c591-339d-4508-9ee4-6ea033f38bcc\">Many companies only send their SAP outgoing invoices to their customers by e-mail.\u202fIf incorrect or outdated e-mail addresses are stored in the SAP customer master data, the invoice will not reach the customer.\u202fThis leads to increased coordination effort, in which many different people are involved, time and money are lost and in the worst case, the relationship with the customer suffers.<\/p>\n\n\n\n<h4 data-beyondwords-marker=\"8673ce8d-a7e0-4638-8e31-04cf467b1f3d\" class=\"wp-block-heading\">Incorrect information in article master data<\/h4>\n\n\n\n<p data-beyondwords-marker=\"13c08188-3063-4692-90f4-7ead900c0652\">If picking slips are created in logistics, based on incorrect weights or dimensions from the SAP article master data, the goods issue is delayed.\u202fDeliveries that have been put together incorrectly have to be processed several times and costs can arise due to increased waiting times for the forwarding agents.<\/p>\n\n\n\n<h4 data-beyondwords-marker=\"40f6dddf-fb88-4d83-b744-e1892f4bc0fb\" class=\"wp-block-heading\">Incomplete raw material master data<\/h4>\n\n\n\n<p data-beyondwords-marker=\"b8d3f9a7-0345-433f-9d3b-e5e47c8a0324\">If raw materials are created incompletely in the SAP system, this leads to errors in the corresponding production orders.\u202fIf, for example, necessary properties such as kosher or halal are not stored for food, the production orders cannot be carried out until it is clarified whether these certifications actually do not exist or have simply not been maintained in the SAP system.<\/p>\n\n\n\n<h4 data-beyondwords-marker=\"97c0cf2c-b3d8-42ad-a008-312754e33d77\" class=\"wp-block-heading\">Inaccurate database for evaluations<\/h4>\n\n\n\n<p data-beyondwords-marker=\"176691d9-4707-4d09-a4b5-9aa24d9a2fda\">SAP master data form the basis for company-wide analyses and data evaluations.\u202fThese evaluations are often used for strategic company decisions.\u202fAn inaccurate or faulty database thus leads to wrong strategic decisions, which can have far more serious consequences than loss of time and money.<\/p>\n\n\n\n<p data-beyondwords-marker=\"5401d1cd-8859-483b-b60c-c869b0ccf99c\">These are certainly just a few examples of the many problems and negative consequences of poor SAP master data quality.\u202fThey clearly show that high and sustainable master data quality, is an essential business factor for corporate success.<\/p>\n\n\n\n<h2 data-beyondwords-marker=\"9c1f0b1a-efdf-48d7-b886-477be298042c\" class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"the-importance-of-sap-master-data-for-digitisation\"><\/span>The importance of SAP master data for digitisation<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p data-beyondwords-marker=\"1e03ea57-76a5-44a3-9a0b-657cf38a2728\">According to the L\u00fcnendonk\u00ae study from 2016, good master data quality is fundamental to digitisation in a company.\u202fSpecifically, it describes that digital business models are only possible if companies have their master data under control. Consequently, companies who do not have their master data under control, must review their data control processes, prior to starting with digital business models.<\/p>\n\n\n\n<p data-beyondwords-marker=\"61f95494-e8be-4637-9872-2ac129007273\">A good example of this is the digital processing of\u202f<a href=\"https:\/\/www.d-velop.com\/blog\/process-automation\/digitization-of-accounting\/\">incoming invoices<\/a>.\u202fWith d.velop invoices for SAP, the SAP master data plays a major role in order to be able to use as much integration and automation as possible.\u202fDigital incoming invoices are classified in the invoice reader.\u202fThe invoice reader recognises the supplier, his address and other information such as IBAN or tax number.\u202fBy comparing this data with the SAP master data, the invoice can be clearly assigned to the supplier.\u202fIf it is an MM invoice, i.e., with an order reference, the item data of the invoice can be read out and also compared with the SAP system.\u202fEither a list of the open orders for the vendor can be used, or if the goods receipt has already been posted, a list of the open deliveries.<\/p>\n\n\n\n<p data-beyondwords-marker=\"a7b55eac-9676-4eab-bf2f-122aba4115e3\">In the case of cost calculations, so-called <a href=\"https:\/\/www.d-velop.com\/blog\/process-automation\/sap-fi\/\">FI invoices<\/a>, it is often difficult to find the right clerk.\u202fThis step can also be simplified by using the SAP master data.\u202fThe clerk stored in the SAP master data is selected automatically so that the\u202finvoice workflow\u202fcan start immediately.<\/p>\n\n\n\n<p data-beyondwords-marker=\"f54d61b4-f373-425b-bc70-32340487a9c7\">So, you can see that in our example of the digital processing of incoming invoices with d.velop invoices for SAP, the interaction between the software and the SAP master data is of great importance.\u202fIf a comparison with the SAP master data is not possible or if the quality is too low, manual intervention is necessary in many cases, so that the advantage of automation is almost eliminated and cost of processing increased.<\/p>\n\n\n\n<div data-beyondwords-marker=\"a4ea5bd6-eaba-4bae-aa6a-1a445995dd85\" class=\"wp-block-group is-style-info-explanation\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h2 data-beyondwords-marker=\"19e74ca1-6108-4225-a243-7e9409712164\" class=\"wp-block-heading\" id=\"h-book-software-demo\"><span class=\"ez-toc-section\" id=\"%f0%9f%92%bbbook-software-demo\"><\/span>\ud83d\udcbbBook Software Demo<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p data-beyondwords-marker=\"8649ee77-86b1-40af-98fd-05065119ba05\">Experience the power of d.velop&#8217;s software with a personalised live demo, easily requested with just a few clicks. Watch as the software comes to life before your eyes and ask any questions you may have in real-time.<\/p>\n\n\n\n\t<div data-beyondwords-marker=\"0157dd46-0b0a-4d6a-af18-7c768fb27f6c\" class=\"wp-block-buttons\">\n\t\t<div class=\"wp-block-button is-style-outline\">\n\t\t\t<a class=\"wp-block-button__link\" href=\"https:\/\/content.d-velop.com\/request-live-demo?utm_campaign=Other+-+d.velop+Blog+-+International&#038;utm_source=intern-blog-en&#038;utm_medium=blogpost-sap-master-data&#038;utm_content=button\" target=\"\">Request Demo <\/a>\t\t<\/div>\n\t<\/div>\n\n\t<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"<p>When it comes to digitising your SAP system, well-maintained master data is of great relevance.\u202fIn this blog article you will [&hellip;]<\/p>\n","protected":false},"author":45,"featured_media":1951,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":"","beyondwords_generate_audio":"1","beyondwords_project_id":"50193","beyondwords_content_id":"bec28ce1-9694-4acb-bc76-acc2293aeb18","beyondwords_preview_token":"82ea4334-5867-4b10-850a-bf7f16a498cd","beyondwords_player_content":"","beyondwords_player_style":"","beyondwords_language_code":"","beyondwords_language_id":"","beyondwords_title_voice_id":"","beyondwords_body_voice_id":"","beyondwords_summary_voice_id":"","beyondwords_error_message":"","beyondwords_disabled":"1","beyondwords_delete_content":"","beyondwords_podcast_id":"","beyondwords_hash":"","publish_post_to_speechkit":"","speechkit_hash":"","speechkit_generate_audio":"","speechkit_project_id":"","speechkit_podcast_id":"","speechkit_error_message":"","speechkit_disabled":"","speechkit_access_key":"","speechkit_error":"","speechkit_info":"","speechkit_response":"","speechkit_retries":"","speechkit_status":"","speechkit_updated_at":"","_speechkit_link":"","_speechkit_text":""},"categories":[6],"tags":[22],"class_list":["post-1950","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-process-automation","tag-sap"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.9 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>SAP Master Data Digitisation Success | d.velop Blog<\/title>\n<meta name=\"description\" content=\"What are SAP master data? 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