Planning your holidays from the comfort of your sofa in the evening, checking hotels and submitting a digital leave application sounds ideal, doesn\u2019t it?
In reality, however, many organisations still operate very differently. An employee plans their holiday and feels excited, only to realise that they still need to fill in and submit a leave request on paper.<\/p>\n\n\n\n
That means printing the form, filling it in, signing it and then passing it on to the line manager for approval, followed by HR. In the meantime, several questions arise:<\/p>\n\n\n\n
This level of manual coordination increases the likelihood of errors and leads to unnecessary follow up communication. And that is not all. In many cases the form must even be reprinted, corrected and signed again. As a result the employee\u2019s holiday booking is delayed and the preferred hotel or special offer may no longer be available. For HR, managers and staff alike this outdated paper based process is frustrating, time consuming and ultimately wasteful.<\/p>\n\n\n\n
This blog article explains how a digital leave application can be implemented quickly and efficiently in any organisation and why it benefits everyone involved.<\/p>\n\n\n\n
The digitalisation of business processes has increased significantly in recent years, and this development also includes workflows within Human Resource Management. HR processes refer to complex tasks carried out within the HR department that contribute directly to organisational success.<\/p>\n\n\n\n
The level of digitalisation in HR is often closely linked to the overall digital maturity of an organisation. In a study conducted by aconso and the Hochschule Niederrhein, 50.5 per cent of respondents stated that there are still no automated administrative processes within their organisation. Conversely, this means that 49.5 per cent already work with digital processes. But which HR processes are currently being automated the most? The top three are time recording with 68.9 per cent, the leave request process with 55.6 per cent and paperless payroll with 51.1 per cent. We have already taken a closer look at digital payroll delivery in our blog article \u201cClassic versus digital payroll. Is there a difference\u201d.<\/p>\n\n\n\n
How does long term planning look in HR departments? When asked when full automation will be achieved, the largest group at 21.5 per cent estimated that it will take another three to four years. Around 20 per cent even stated that full automation has no relevance for their HR department and is therefore not part of their long term strategy.<\/p>\n\n\n\n
Why do so many companies resist when the advantages are patently obvious? As in all areas of an organisation, the digitalisation of processes within the HR department, such as implementing a digital leave application, offers a wide range of advantages.<\/p>\n\n\n\n
One of the biggest benefits is the potential for cost and time savings. These arise from shorter processing times and the automated monitoring of contract deadlines.<\/p>\n\n\n\n
In addition, digitalisation helps simplify workflows. This enables HR professionals to focus on value creating tasks that require human understanding and specialised knowledge.<\/p>\n\n\n\n
Furthermore, studies indicate that the digitalisation of HR processes increases employee satisfaction and enhances an organisation\u2019s attractiveness as an employer.[1]<\/p>\n\n\n\n
It doesn’t have to be full automation. It is also possible to start with small steps and automate simple (sub-)processes.\u202f\u202f<\/p>\n\n\n\n
When digitising the leave application, the use of DMS can be the starting point for digitising other processes in the company. This doesn’t just apply to the human resources department, where a\u202fdigital personnel file<\/a>\u202fis conceivable, for example. Also in accounting (e.g. in the context of\u202fdigital invoice processing<\/a>, in\u202fcontract management<\/a>\u202fand general\u202fdigital file management\u202ftowards a\u202fpaperless office.\u202f\u202f<\/p>\n\n\n\n The digital personnel file is an essential part of modern HR management.<\/p>\n\n\n\n\t<\/span>Digital personnel files for the age of remote working<\/span><\/h2>\n\n\n\n